Governance and Operations Coordinator

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🔥 0 minutes ago

🚗 Michigan – Remote

🚗 Michigan – Remote

💵 $60k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🎲 Risk

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HL7

WebsiteLinkedInAll Job Openings

- employees

🤝 Non-profit

📚 Education

🤝 B2B

Non-profit • Education • B2B

HL7 is Health Level Seven International, a not-for-profit, ANSI-accredited standards development organization founded in 1987 that creates frameworks and technical standards (including HL7 V2, V3, CDA, and FHIR) for the exchange, integration, sharing, and retrieval of electronic health information. It advances healthcare interoperability through community programs, training and certification, events (FHIR Connectathons, DevDays), implementation guides, and membership services for vendors, providers, governments, and other stakeholders worldwide.

📋 Description

• Become a key part of the operational backbone of HL7’s governance and executive functions • Coordinate the full lifecycle of HL7 Board and Board Committee meetings: scheduling, agenda coordination, document preparation, and timely distribution to all participants • Produce accurate, polished meeting minutes and ensure proper filing, version control, and accessibility of governance documents • Track action items from Board and committee meetings; follow up proactively with owners and keep leadership informed of open items and deadlines • Maintain governance calendars, anticipate conflicts or gaps well in advance, and keep all meetings running on schedule • Coordinate governance communications across HL7’s committees, working groups, and broader community — including meeting announcements, voting processes, elections, and bylaw-related correspondence • Manage the end-to-end logistics of HL7’s governance election and voting processes • Maintain current rosters, committee membership records, and governance documentation; ensure all materials are organized, up to date, and easy to find • Draft clear, professional communications on behalf of the CEO and COO for governance-related outreach. • Coordinate scheduling and logistics for meetings between HL7 leadership and external partners, member organizations, and stakeholders • Prepare briefing materials, agendas, and follow-up summaries so leadership walks into every meeting prepared and leaves with clear next steps documented and tracked • Track commitments made with partners and ensure timely follow-through; flag anything at risk of slipping • Take recurring coordination tasks — research, drafting, scheduling, tracking, and follow-up — and execute them reliably • Prepare briefs, pre-reads, agendas, and follow-ups • Arrange domestic and international travel for executive leaders — flights, hotels, ground transportation, and itineraries — anticipating needs and handling changes as needed • Prepare and submit expense reports accurately and on time, tracking receipts and ensuring compliance with HL7's policies • Manage open action item queues; track risks and issues with Board or other initiatives as assigned; provide regular status updates and proactively surface anything that needs their attention • Identify patterns in recurring requests and build lightweight tools, templates, or processes to handle them more efficiently over time.

🎯 Requirements

• 2–5 years of experience in an operations, coordination, or project-focused role • Nonprofit or association experience is a plus • Proven ability to manage multiple priorities in a fast-moving environment and consistently follow through • Tech-savvy and comfortable learning and using new tools quickly; familiarity with various AI tools, Microsoft 365 (Outlook, SharePoint, Teams), Zoom, and shared document platforms is expected • Excellent written communication skills — you can produce a crisp, professional email or summary document with minimal oversight • High attention to detail and a reputation for getting things done. • Comfortable working with senior leaders and exercising good judgment about priorities and escalation. • Self-starter who figures things out, proposes solutions, and takes initiative.

🏖️ Benefits

• Health insurance • Flexible work arrangements • Professional development