Scientific Working Groups and Committees Coordinator – On-Call

🔥 13 hours ago

🇺🇸 United States – Remote

💵 $61.2k - $104.1k / year

⏱ Part Time

🟢 Junior

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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ICF

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1969

🏥 Healthcare

📦 Logistics

📣 Marketing

💰 $30M Grant on 2021-03

Healthcare • Logistics • Marketing

ICF is a global consulting and technology services company that helps government and commercial clients tackle complex challenges. The firm provides expertise in areas such as Federal IT modernization, energy and utilities, public health, climate resilience, disaster management, and transportation. ICF leverages data and analytics, artificial intelligence, and cybersecurity to deliver innovative solutions. With a strong commitment to corporate citizenship and sustainability, ICF supports social programs and community development, aiming for a sustainable, low-emissions future. The company operates worldwide, with significant presence in Europe through its offices in Belgium, Spain, and the UK.

📋 Description

• Provide end-to-end meeting coordination, including scheduling, agenda and material development, stakeholder communications, live session support, and post-meeting follow-up • Follow standard operating procedures and collaborate with the team to develop and maintain SOPs • Coordinate with scientific leads to develop meeting agendas, session materials, and presentation flow • Coordinate with presenters and speakers to collect materials, communicate deadlines, and support meeting readiness • Maintain membership and email lists for groups and committees • Maintain and update online informational resources and content management systems, including meeting calendars, project descriptions, and status updates • Manage group communications, including inquiries, invites, reminders, summaries, and updates • Maintain structured tracking tools to monitor action items, decisions, deliverables, publications, and meeting milestones; track progress and escalate risks or delays • Participate in cross-team process improvement and problem-solving activities • Participate in feature development discussions and user acceptance testing for website releases • Support planning and execution of in-person meetings, including preparation of materials, meeting promotion, and on-site coordination; travel required • Coordinate across scientific, communications, logistics, and technical teams and client stakeholders • Support adherence to federal and organizational requirements, including accessibility/Section 508 and document standards

🎯 Requirements

• Bachelor’s degree from an accredited college or university • All candidates must be authorized to work in the United States • Position is not eligible for new H-1B visa sponsorship by ICF • 1+ year of relevant professional experience • 1+ year of experience with Microsoft Office 365 products including Teams, Outlook, Excel, and PowerPoint • 1+ year of experience facilitating virtual meetings such as Zoom or MS Teams • 1+ year of experience taking meeting minutes/notes for highly technical/scientific meetings • Exceptional organizational skills and experience managing and coordinating projects/tasks • Excellent written and oral communication skills and attention to detail • Experience working in a team setting and collaborating with others to effectively carry out tasks • Ability to manage multiple concurrent tasks and competing priorities in a deadline-driven environment • Strong attention to detail with ability to track and follow through on complex action items across multiple groups

🏖️ Benefits

• Reasonable accommodations available for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs • Equal opportunity employer • Consideration for qualified applicants with arrest and conviction records

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