Senior Administrative Associate, Leadership Team

🔥 11 minutes ago

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Indivisible Project

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2016

🤝 Non-profit

🌍 Social Impact

💰 Seed on 2017-07

Non-profit • Social Impact

Indivisible Project is a nationwide grassroots movement and 501(c)(4) organization that organizes everyday people into local groups across all 50 states to resist authoritarianism and build a more inclusive democracy. The organization runs campaigns, trainings, phonebanking and election-protection programs, provides guides and tech tools for local groups, hosts events and weekly calls/podcasts with its co-founders, and coordinates with a separate political arm (Indivisible Action, a hybrid PAC). Indivisible raises grassroots funding and encourages civic actions such as contacting members of Congress, attending events, and supporting endorsed candidates. The organization emphasizes nonviolence and local group power-building.

📋 Description

• Support for OLT and National Organizing Director- 50% • Provide scheduling support and follow-up tracking for key internal workstreams, including department heads and supervisors. • Assist with the preparation for select meetings by scheduling, assembling materials as needed and ensuring participants have the needed prep materials. • Take notes and track action items for select meetings; support follow-up to ensure next steps are clearly documented and communicated • Process and track expense reports in a timely and accurate manner • Attend organizational-wide meetings and create a weekly organizing priorities email (internal email). • Coordinate travel booking and in-person meeting logistics, including transportation, lodging, and on-site coordination • Support scheduling needs across organizing teams • Organizing Special Project Support - 50%: Assist in managing special initiatives, events, or campaign logistics • Provide administrative support to the Distributed Fundraising Program • Provide flexible support on high-priority projects requiring both confidentiality and/or a quick turnaround. • Manage external convening logistics for turf and Emerging Power States

🎯 Requirements

• 2–3 years of relevant experience in administrative, operations, or coordination roles, preferably in a fast-paced or mission-driven environment • Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously • Strong written and verbal communication skills • Demonstrated ability to handle sensitive information with discretion • Comfort working with senior leaders and supporting high-stakes, fast-moving work • Strong interpersonal skills to liaise effectively with internal staff and leadership. • Proactive problem-solver who can anticipate needs and follow through on tasks with minimal oversight • High level of reliability and responsiveness • Experience coordinating logistics for meetings, retreats, or leadership members. • Experience with Google Office suite for content production and data management.

🏖️ Benefits

• Health insurance • Retirement plans • Paid time off • Flexible work arrangements