Executive Assistant – Program Manager

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $90k - $96k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Program Manager

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Instructure

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

📚 Education

☁️ SaaS

🤝 B2B

💰 Private Equity Round - Instructure on 2024-07

Education • SaaS • B2B

Instructure is an education-technology company that builds cloud-based learning and assessment platforms, best known for Canvas LMS. It provides an integrated ecosystem of SaaS products and services — including learning management, standards-aligned assessment (Mastery), credentialing and records (Parchment), analytics, and tools for K–12, higher education, and business/government training. Instructure focuses on student success, partner integrations, and scalable solutions for institutions and organizations to deliver, assess, and credential learning.

📋 Description

• Lead and coordinate cross-functional projects, operational initiatives, and leadership action items. • Track project timelines, deliverables, dependencies, and risks to ensure successful execution. • Create and maintain project plans, status updates, dashboards, and meeting follow-ups. • Drive accountability across stakeholders by monitoring progress and ensuring deadlines are met. • Support organizational planning activities, offsites, leadership meetings, and operational cadences. • Identify opportunities to improve processes, streamline workflows, and increase team efficiency. • Assist with special projects, strategic initiatives, and business operations support as needed. • Manage complex executive calendars across multiple time zones and priorities. • Coordinate internal and external meetings, including agendas, logistics, materials, and follow-up actions. • Arrange domestic and international travel, including itineraries and expense management. • Support preparation for leadership presentations, communications, and executive meetings. • Act as a trusted partner to executives by anticipating needs, managing competing priorities, and helping drive execution. • Maintain confidentiality and handle sensitive information with professionalism and discretion. • Partner closely with leadership teams, HR, Finance, Operations, and other cross-functional groups. • Serve as a point of coordination and communication across teams and stakeholders. • Build strong working relationships and help facilitate alignment across initiatives.

🎯 Requirements

• 5+ years of experience in program management, business operations, strategic operations, or a related role supporting senior leadership. • Proven ability to lead and coordinate cross-functional initiatives from planning through execution. • Strong operational mindset with experience improving processes, driving efficiencies, and managing organizational priorities. • Experience managing projects with multiple stakeholders, timelines, dependencies, and deliverables. • Strong business acumen with the ability to understand organizational priorities and translate them into actionable plans. • Excellent organizational, analytical, and problem-solving skills. • Ability to synthesize information, identify risks, and proactively recommend solutions. • Strong written and verbal communication skills with the ability to communicate effectively across all levels of the organization. • High level of professionalism, discretion, and sound judgment when handling confidential or sensitive matters. • Comfortable operating in fast-paced, ambiguous environments with shifting priorities. • Advanced proficiency with productivity tools. • Ability to work independently, influence without authority, and drive accountability across teams.

🏖️ Benefits

• Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success. • Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location. • Generous time off, including local holidays and our annual “Dim the Lights” period in late December, when teams are encouraged to step back and recharge based on departmental needs. • Comprehensive wellness programs and mental health support • Learning and development resources, including professional development tools and tuition reimbursement, to support your growth • The technology and tools you need to do your best work • Motivosity employee recognition program • A culture rooted in inclusivity, support, and meaningful connection