Construction Projects Coordinator

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🌽 Illinois, Missouri – Remote

🌽 Illinois – Remote 🏰 Missouri – Remote

💵 $73.5k - $106.7k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

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Jones Lang LaSalle Americas, Inc.

WebsiteLinkedInAll Job Openings

10,000+ employees

We provide commercial real estate services for corporations and investors across the globe that save money, increase productivity and improve sustainability.

📋 Description

• Supporting project managers throughout the complete project lifecycle, from initial planning through construction and final closeout, ensuring adherence to established guidelines and quality standards. • Maintaining project documentation and files in compliance with JLL and Client requirements and ensuring projects are audited at time of project closeout. • Navigating and performing tasks efficiently across multiple systems and platforms, ensuring seamless data flow and consistency between procurement, financial, document management, and project tracking systems. • Processing purchase orders, change orders, and budget approvals while maintaining meticulous project documentation and organizing critical files to support seamless project execution. • Coordinating with vendors and supporting Project Managers with vendor management activities, serving as a liaison to ensure timely responses and proper documentation throughout the project lifecycle. • Reviewing vendor invoices to confirm accuracy of billing information, verify completion of work, and ensure all required approvals are obtained before processing payments. • Monitoring project databases and real-time reporting systems to maintain data integrity, track key performance indicators, and ensure projects remain within budget and on schedule. • Utilizing PDS technology platforms to support account metrics, analyze schedule and financial performance data, and ensure procurement compliance across multiple simultaneous projects. • Developing subject matter expertise in the Ingenious platform to serve as a resource for Project Managers, providing system guidance, troubleshooting support, and training to enhance team proficiency and system adoption. • Assisting Project Managers with downloading, organizing, and archiving critical project documentation including As Builts, asbestos reports, permits, warranties, and other closeout deliverables to support compliance and record-keeping requirements. • Collaborating closely with PMO teammates to implement best practices, support process improvements, and maintain the high service standards that define JLL's client relationships.

🎯 Requirements

• Minimum 2 years of practical experience in construction management or real estate management specifically in a project administration, coordination, or accounting support capacity. • Demonstrated proficiency with Microsoft Office Suite, particularly Teams, Excel, SharePoint, and PowerPoint, with ability to leverage these tools for reporting, collaboration, and presentation purposes. • Proven ability to work effectively in a matrixed corporate environment, managing multiple projects simultaneously while maintaining exceptional attention to detail and data accuracy. • Strong written and verbal communication skills with ability to communicate succinctly and professionally with executive-level stakeholders and cross-functional team members. • Ability to navigate and work efficiently across multiple technology platforms and systems simultaneously, with aptitude for learning new software applications. • Bachelor’s Degree (BA/BS) Accounting or contracts experience in the construction or real estate industry, providing foundational understanding of financial processes and documentation requirements.

🏖️ Benefits

• 401(k) plan with matching company contributions • Comprehensive Medical, Dental & Vision Care • Paid parental leave at 100% of salary • Paid Time Off and Company Holidays • Early access to earned wages through Daily Pay