Billing Assistant – Billing & Collections Specialist

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Apply incoming payments accurately to the appropriate client accounts. • Follow up with clients by phone and email to ensure timely payment of invoices. • Monitor accounts receivable and generate aging reports to track outstanding balances. • Manage multiple billing projects simultaneously while meeting monthly deadlines. • Collaborate with attorneys and internal team members to resolve billing questions and discrepancies. • Ensure compliance with billing policies, procedures, and deadlines. • Maintain accurate billing and financial records. • Distribute monthly invoices to attorneys for review and approval. • Prepare billing revisions requested by attorneys and generate final invoices for distribution. • Audit, review, and edit pre-bill invoices before they are distributed to clients. • Provide exceptional customer service while maintaining professionalism during payment discussions.

🎯 Requirements

• Experience: Minimum of 2 years of experience as a Billing Specialist within a law firm environment. • Education: High school diploma or equivalent required. Some college coursework is considered an asset. • Schedule: Full-time. Must be available to work during the client's business hours. • Time Zone: EST. • Software & Tools • Microsoft Office Suite • Microsoft Excel (Advanced) • Legal billing software • Email platforms (Outlook or similar) • Experience managing accounts receivable, preparing invoices, applying payments, and maintaining accurate billing records. • Comfortable communicating with clients by phone and email regarding outstanding balances while maintaining professionalism. • Ability to manage multiple priorities, meet deadlines, and work accurately in a fast-paced legal environment.

🏖️ Benefits

• Competitive salary • Paid Time Off • Bonuses • 100% remote/home-based position • Full-time, long-term career opportunities • Parental Leave • Professional development and training • Dedicated team support • Alignment with our clients' core values