Generalist – Operations

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Kairos

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2024

🤝 Non-profit

🤖 Artificial Intelligence

📚 Education

Non-profit • Artificial Intelligence • Education

Kairos is a US 501(c)(3) nonprofit that accelerates talent into AI safety and policy fields by running scalable programs that mentor, fund, and train researchers and organizers. Its core offerings include SPAR, a large part-time remote research fellowship focused on risks from advanced AI with work accepted at conferences like ICML and NeurIPS; Pathfinder, which funds and mentors university AI safety and policy student groups; Generator, an in-person residency to build operational capacity for the AI safety ecosystem; and intensive residential workshops on AI safety and biosecurity. Kairos emphasizes rapid, scalable interventions to grow researchers, policymakers, and skilled operators, and reports impact metrics such as 1,200+ people supported, 70+ publications, and 160+ organizers supported. The organization is funded by Coefficient Giving and operates internationally with remote and in-person programs.

📋 Description

• Run our finances and back-end operations: Pay vendors and contractors, supervise accountants, support bookkeeping and our annual audit, handle the logistics of employing people, and help keep us compliant • Support our fiscally sponsored Pathfinder groups: Sync with groups, onboard new ones, explain fiscal sponsorship rules, monitor spending for compliance, and handle support requests • Process grants and payments: Run grant processing across Pathfinder and other programs, make payments, and manage expense processing • Build systems and automations: Spot operational work that shouldn’t be done by hand and automate it • Be a friendly face for participants and applicants: Handle questions and support requests across programs • Pitch in on program ops and whatever else needs doing

🎯 Requirements

• 5+ years of experience in business operations or nonprofit administration (or similar) • Experience with finance, accounting, HR, nonprofit compliance, event planning, or other business operations or nonprofit administration • Strong automation and AI-tooling chops • Understanding of AI safety and the broader ecosystem • Smart, agentic, and able to figure things out • Organized and on top of things • Strong writer and communicator • Mission-aligned

🏖️ Benefits

• Flexible working hours • Highly competitive health insurance • Dental and vision coverage • Generous vacation policy • Professional development budget • Team retreats: All-team retreats three times a year to connect in person, collaborate, and build team culture