Federal Opportunity Operations Manager

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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KamiwazaAI

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2023

🤖 Artificial Intelligence

🏢 Enterprise

🔐 Security

💰 $8.5M Seed on 2025-02

Artificial Intelligence • Enterprise • Security

KamiwazaAI is a secure AI orchestration platform built for regulated industries and government operations. It enables distributed AI to run where data lives—on-prem, in the cloud, at the edge, or in classified networks—without migrating or reformatting data, while enforcing end-to-end security and auditability. The platform provides a living ontology for contextualized retrieval, a distributed data engine and inference layer, governed tooling with relationship-based access control, and capabilities for multi-agent orchestration, hybrid-cloud and edge deployments to make AI operational across enterprise environments.

📋 Description

• Attend priority customer, partner, pipeline, proposal, and internal meetings with Federal leaders and document context, decisions, questions, actions, owners, and due dates • Draft and distribute meeting readouts within one business day of leadership approval and maintain action and decision logs • Track open actions, follow up with owners, and escalate overdue commitments • Support proposal development by assembling volumes, maintaining compliance matrices, tracking assignments and deadlines, managing version control, and performing final editing and consistency checks • Build PowerPoint customer briefings, capability overviews, demonstration decks, and internal status updates • Capture customer use cases, mission problems, and requirements for solutions and delivery teams • Prepare read-ahead packets and agendas for key meetings • Compile weekly leadership briefs covering deadlines, decisions, stalled actions, and meeting outcomes • Maintain organized, access-controlled repositories for notes, proposal artifacts, briefing materials, and customer documentation • Create and maintain complete Federal account and opportunity records in the CRM • Update material interactions and opportunity data within one business day • Run weekly CRM data-quality checks and build practical views and reports for opportunity reviews and forecasting • Maintain milestone calendars and checklists for active pursuits, including RFIs, RFQs, RFPs, demonstrations, proposal reviews, partner deliverables, approvals, and customer follow-ups • Coordinate inputs across leadership, technical staff, finance, legal, commercial leadership, and partners • Track risks, dependencies, access constraints, and unanswered questions; escalate issues early • Support bid/no-bid and pursuit reviews • Run or support weekly Federal opportunity reviews using CRM data • Produce pipeline, aging, activity, and milestone reports and 30/60/90-day outlooks • Document and improve templates, definitions, workflows, and standard operating procedures • Apply need-to-know principles and ensure sensitive or classified information remains in approved systems • Maintain required clearance, access, training, and secure-facility practices

🎯 Requirements

• Active U.S. Government TS security clearance and ability to maintain the required access level; must be SCI eligible • Four or more years of progressively responsible experience in project/program management, military staff operations, action-officer work, executive operations, capture operations, business operations, or a closely related function • Ability to convert complex meetings into concise notes, decisions, action plans, owners, due dates, and follow-through • Experience maintaining a CRM, program-management system, command action tracker, or comparable operational system of record with strong data discipline • Excellent written and verbal communication and ability to brief senior leaders clearly • Strong organizational skills and ability to manage concurrent opportunities, stakeholders, deadlines, and dependencies • Discretion, reliability, initiative, and comfort operating with incomplete information while escalating material uncertainty • Availability for up to 70% travel • Preferred: Recent DoD, Intelligence Community, Federal civilian, or defense-industry experience • Preferred: Military staff experience, including executive officer, operations officer/NCO, action officer, commander’s action group, program office, or headquarters staff role • Preferred: Experience coordinating Federal RFIs, RFQs, RFPs, proposals, partner submissions, demonstrations, or acquisition milestones • Preferred: Hands-on experience with HubSpot, Salesforce, or another modern CRM; pipeline dashboards and data-quality reports • Preferred: PMP, CAPM, Agile/Scrum, DAWIA/FAC-P/PM, or comparable project/program-management training or certification • Preferred: Experience supporting a growth-stage technology, AI, data-platform, software, or professional-services organization