Event Marketing Coordinator

Job not on LinkedIn

🔥 1 minute ago

🇺🇸 United States – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

🎪 Events

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Kira

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2022

📚 Education

🤖 Artificial Intelligence

☁️ SaaS

💰 $15M Series A - Kira on 2023-05

Education • Artificial Intelligence • SaaS

Kira is an AI-powered educational platform for K–12 schools that acts as an AI co-teacher to streamline lesson planning, grading, assessments, and classroom management. It offers AI tutors and teaching assistants, a browser-based coding environment with K–12 CS curriculum, analytics, rostering, and secure integrations (LTI, OneRoster), emphasizing teacher control, student privacy, and transparency.

📋 Description

• Track key dates, deadlines, deliverables, and vendor requirements for conferences, trade shows, and field events • Manage booth specs, display needs, table setup details, floor plans, shipping details, and event materials • Coordinate with vendors on quotes, timelines, proofs, shipping, delivery, and follow-up • Manage exhibitor portals, registration logistics, badge orders, service orders, and required event paperwork • Create and maintain internal event documents, including run-of-show docs, shipping trackers, booth setup notes, contact lists, FAQs, lead capture instructions, and troubleshooting guidance • Coordinate with Kira team members attending events so they have the information, materials, timelines, and escalation paths they need before arriving on site

🎯 Requirements

• Experience supporting conferences, trade shows, field events, or event production • Ability to manage tactical event details independently and flag issues early • Experience coordinating vendors, print production, shipping, proofs, specs, and deadlines • Experience tracking contracts, invoices, and payment status with finance or operations teams • Strong organization and follow-through across deadlines, details, and moving pieces • Clear written communication across email, Slack, and shared docs • Working Canva skills for template updates and basic print-ready file prep • Comfort using spreadsheets, trackers, checklists, and project management tools • Availability for real-time collaboration during US business hours

🏖️ Benefits

• On-site support required for select major events (estimated 1-2 per quarter), travel and expenses covered • Keep event materials organized so the team knows what exists, what needs to be ordered, what has shipped, and what is still outstanding • Manage swag logistics, including sourcing, inventory tracking, ordering, packing, shipping, and fulfillment