Chief of Staff

Job not on LinkedIn

🔥 12 minutes ago

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Own and optimize the founder’s calendar; protect deep-work blocks, resolve conflicts, and ensure meeting readiness • Build weekly operating cadence and prep briefs so the right decisions happen at the right time • Anticipate founder needs and be two steps ahead on next actions • Triage and prioritize email; draft responses and manage stakeholder expectations • Maintain clear, timely communications across internal/external partners • Produce executive-ready updates, summaries, and decision memos • Run task boards; set deadlines, drive follow-ups, and unblock teams • Track deliverables across departments; escalate risks early and propose solutions • Coordinate vendor/partner workflows, including scheduling and light contract/admin support • Draft/polish decks, memos, customer letters, SOPs, and executive talking points • Capture live meeting notes; translate into clear action items with owners and dates • Maintain a clean source of truth for decisions, plans, and status • Pull basic reports; distill key data points and insights for fast executive decisions • Create simple dashboards or summaries to monitor priorities and progress • Identify operational bottlenecks with data and recommend improvements

🎯 Requirements

• Previous Chief of Staff or senior Executive Assistant (founder/CEO-facing) experience in a fast-paced, high-growth company • Proven track record running cross-functional projects and owning executive operating cadence (calendar, comms, task boards) • Exceptional written communication; demonstrated experience drafting decks/memos and executive-ready materials • High judgment, confidentiality, and accountability under pressure; thrives in high-intensity, rapidly changing environments • Strong tooling fluency with modern productivity and project systems (e.g., Google Workspace/Microsoft 365, Asana/Notion/Monday, Slack/Zoom) • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up. • Internet speed of at least 40MBPS • Headset with an extended mic that has noise cancellation and a webcam • Back-up computer and internet connection • Quiet, dedicated workspace at home • Hard skills: executive calendar/inbox mastery; project management and follow-through; concise executive writing; note-taking to action conversion; light reporting and synthesis • Soft skills: proactive, two-steps-ahead operator; bias to action; excellent stakeholder management; calm under pressure; ruthless prioritization; ownership mindset

🏖️ Benefits

• No benefits package included