Proposal & RFP Specialist

🔥 23 hours ago

🇺🇸 United States – Remote

💵 $75k - $80k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Magna Legal Services

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2007

💼 Consulting

🛡️ Insurance

📦 Logistics

💰 Debt financing on 2020-02

Consulting • Insurance • Logistics

Magna Legal Services is a U. S. -based provider of end-to-end litigation support services for law firms, insurance companies, corporations, and government agencies. The company offers court reporting and virtual depositions, record retrieval, service of process, investigative and language services, social media surveillance, jury research and consulting (JuryConfirm, JuryEvaluator, JuryScout), trial presentation and graphics, and related trial support. Magna also produces legal conferences and CLE/CE programs and provides nationwide scheduling and online tools to support litigation from discovery through trial.

📋 Description

• Own the full lifecycle of RFPs, RFIs, and RFQs from intake, requirement analysis, planning, drafting, review, quality assurance, through final submission • Review solicitation materials, identify mandatory requirements, and create compliance matrices and workback schedules • Draft and edit tailored proposal responses across Magna’s legal support service lines • Adapt responses to the priorities, evaluation criteria, compliance requirements, and procurement processes of law firms, corporate legal departments, insurance carriers, and government agencies • Interview subject-matter experts and business leaders to translate complex operational and technical information into proposal content • Coordinate pricing, staffing, legal terms, data security, compliance, technology, and implementation input and approvals • Manage standard proposal content, formatting, version control, review cycles, and submission logistics • Ensure responses comply with page limits, forms, attachments, certifications, and portal-submission instructions • Maintain records of proposal activity, deadlines, submissions, outcomes, and client feedback • Build and maintain searchable libraries of approved proposal content, biographies, credentials, certifications, case studies, and past-performance examples • Develop reusable templates and standardize intake, SME interviews, and proposal workflows • Evaluate proposal-management tools and implement process improvements • Track proposal metrics, outcomes, win/loss reasons, competitor insights, procurement practices, and upcoming RFP activity • Monitor government and insurance bid portals and maintain a 60–90-day RFP calendar • Repurpose proposal content into capability statements, one-pagers, case studies, and other Sales or business-development materials • Partner with Marketing and Commercial Operations to ensure consistent client-facing messaging • Report directly to the Director of Sales Operations and coordinate with Sales, Operations, Marketing, Finance, Legal, IT, HR, and subject-matter experts

🎯 Requirements

• At least three years of hands-on experience writing and managing RFP, RFI, or RFQ responses in a professional-services or similarly compliance-driven environment • Experience independently managing multiple concurrent proposals from intake through submission • Excellent writing, editing, and information-synthesis skills, with the judgment to write persuasively while remaining accurate and strictly compliant • Strong project-management skills and the ability to secure timely input and decisions from busy stakeholders without direct authority • Exceptional attention to detail, organization, and quality control • Ability to learn and write credibly across multiple complex or technical service lines • Comfort working independently in a remote environment and managing a workload that fluctuates around proposal deadlines • Proficiency with Microsoft Word, PowerPoint, Excel, and Adobe Acrobat • Preferred: Experience in legal services, litigation support, insurance, government contracting, or another professional-services environment • Preferred: Experience responding to government solicitations or working with electronic bid portals • Preferred: Experience with proposal-management platforms such as Loopio, Responsive, or QorusDocs • Preferred: Experience building or improving content libraries, templates, and proposal workflows