AR & Billing Specialist

Job not on LinkedIn

🕒 June 24

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📊 Billing Specialist

👻 Ghost score 22%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Mannix Marketing

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 1996

📣 Marketing

🛍️ eCommerce

Marketing • Digital Marketing • eCommerce

Mannix Marketing is a full-service digital marketing agency specializing in SEO, web design, and online advertising. With over 27 years of experience, they focus on helping businesses in various sectors like senior living, tourism, and manufacturing to increase their online presence, generate leads, and grow sales through effective digital marketing strategies. Their award-winning team combines expertise in search engine optimization, social media, PPC, and local advertising to deliver measurable results for their clients.

📋 Description

• Manage past-due accounts through the QuickBooks Online Collections Center, including weekly outreach, statement distribution, and follow-up on customer replies • Record incoming payments and corresponding deposits in QuickBooks Online • Run recurring billing reports and distribute them to managers on schedule • Handle new customer billing, changes, and cancellations • Set up and maintain Automated Recurring Billings and recurring transactions, including price updates • Enter vendor and contractor bills, collect and file W-9s, and enter referral partner commissions for CFO processing • File employee credit card receipts and enter charges in QuickBooks Online • Prepare monthly and quarterly reports, including Tourism billing, Sales Tax Quarterly Gross Up, and ad spend reconciliation reports • Enter end-of-month commission data and audit commission sheets • Enter scorecard data and complete NYS Contract System audits as needed • Audit domain names and Google accounts billed through Mannix • Support monthly close, year-end tax preparation, and audits • Build and maintain Google Sheets tracking systems and recommend automation • Document billing activity and client updates in the company CRM • Participate in regular finance-team check-ins

🎯 Requirements

• 3+ years of hands-on QuickBooks Online experience, including custom reports, recurring and memorized transactions, the Collections Center, ARBs, and Vendor Center management • Direct accounts receivable experience, including customer-facing collections • Proficiency in Google Sheets, including formula creation and data organization • Experience with AP, bill entry, and reconciliation • Ability to manage a recurring, deadline-driven workload independently • Strong attention to detail and ability to follow up on discrepancies without prompting • Authorization to work in the United States • Residence in eligible states • QuickBooks Desktop and migration to QBO experience preferred • Experience with budgets, forecasts, and cash flow reporting preferred • Experience in an agency or multi-state environment preferred

🏖️ Benefits

• Health, dental, and vision insurance • Simple IRA with a 3% dollar-for-dollar company match • Paid time off starting at 12 days per year and increasing with tenure, up to 30 days for long-term team members • Flex time available for life appointments and personal needs • 9 paid holidays, with the option to swap for a cultural or religious holiday • Fully remote work • HeyTaco peer recognition program