Executive Assistant – Co-CEOs

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🔥 1 hour ago

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Merit America

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2018

📚 Education

👥 B2C

Education • B2C • IT

Merit America is an educational organization focused on providing skills-based training for individuals looking to start or advance technology careers. The company offers programs in IT support, data analytics, UX design, cybersecurity, project management, and Java development, among others. Learners can gain industry-recognized credentials through flexible online courses while continuing to work or manage other responsibilities. Merit America supports students with career coaching and job success teams, aiming to ensure employability and career advancement. The program is designed to be accessible with no upfront costs, allowing payment after securing employment, and it offers a supportive community of peers and alumni.

📋 Description

• Manage complex calendars for two Co-CEOs, scheduling meetings with critical stakeholders, typically within 24 hours of request • Proactively identify and resolve scheduling conflicts, prioritizing meetings aligned with CEO goals and organizational priorities • Coordinate across both Co-CEOs' schedules to ensure alignment and efficiency • Prepare daily/weekly schedule briefings with context, materials, and priorities • Monitor and respond to time-sensitive communications from the Co-CEOs outside standard business hours, including evenings and weekends, when needed • Plan and coordinate executive travel, including flights, accommodations, ground transportation, and detailed itineraries • Manage travel logistics for conferences, board meetings, donor visits, and strategic partner meetings • Handle expense reconciliation and travel reimbursements • Anticipate travel needs and prepare travel-related briefing materials • Serve as a professional point of contact for internal teams, board members, partners, and external stakeholders • Maintain discretion with sensitive and confidential information • Streamline workflows and systems to align with CEO priorities and deadlines • Coordinate logistics for leadership meetings, team offsites, and organizational events, as assigned • Support cross-functional initiatives and strategic projects as needed • Maintain organized systems for tracking action items, deadlines, and follow-ups • Assist with Board coordination, as assigned • Performs personal support tasks, as assigned

🎯 Requirements

• Experience as an Executive Assistant or in a similar high-level administrative role • Proven expertise managing complex calendars for senior executives, with ability to prioritize and coordinate across multiple stakeholders • Track record of anticipating needs and proactively solving problems before they arise • Exceptional written and verbal communication skills, with ability to draft professional correspondence on behalf of executives • Strong interpersonal skills and ability to build positive relationships with internal and external stakeholders at all levels • Ability to serve as a professional liaison between executives and board members, partners, and teams • Strong organizational skills with ability to manage shifting priorities and deadlines across two executives in a dynamic, remote environment • Experience coordinating complex travel logistics, including international travel arrangements • Ability to streamline workflows and implement systems to improve executive efficiency • Proficiency with Google Workspace, Slack, Zoom, and other collaboration tools • Comfort utilizing AI tools (e.g., Claude, ChatGPT) to improve efficiency in drafting, summarizing, and scheduling workflows • Comfort working in a fully remote environment with a distributed team • Ability to learn new tools and systems quickly • Demonstrated ability to handle sensitive and confidential information with the utmost discretion • Sound judgment in prioritizing issues and knowing when to escalate • Flexibility to respond to urgent matters outside standard business hours when needed

🏖️ Benefits

• Medical, Dental and Vision insurance (100% Paid Employee Only Coverage) • Flexible Spending Account and Health Savings Account • Dependent care Flexible Spending Account • Health Reimbursement Account fully funded by Merit • Education & personal development reimbursement • Catalog of courses for professional learning and development • Short and long-term disability • Unlimited vacation (after a 90-day introductory period) • Paid Parental Leave and Adoption benefits (after 1 year of employment) • 11 federally recognized holidays • 2 week holiday office closure in December/January • 401(k) retirement plan with automatic Merit contribution • Wellness Benefits/Wellness Resources • Discount perks at work program • Phone/technology stipend • Home office setup stipend • Affinity groups and community building via virtual, in-person, and/or regional meetups