Project Coordinator – Global Events

🔥 0 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $55k - $65k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👷‍♀️ Project Manager

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Nteractive

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • Event Services

Nteractive is a company that specializes in creating and managing event experiences for top technology and eCommerce brands. They provide a comprehensive suite of services, including event strategy, technology, production, and sponsorship, aimed at simplifying the complexities of event management. Nteractive also emphasizes sustainable event practices, helping clients reduce their environmental impact.

📋 Description

• Own and maintain key project documentation including timelines, running orders and status trackers • Support Project Leads and Producers with day-to-day project administration • Schedule internal and client meetings, prepare agendas and distribute detailed meeting notes and action items • Assist with the creation and coordination of post-event reports, debrief documents and client feedback analysis • Ensure all project documentation remains accurate, up to date and aligned with Nteractive processes and standards • Coordinate crew logistics across multiple projects and events • Manage freelancer onboarding and contracting processes • Arrange and communicate crew travel, accommodation and event logistics • Compile and distribute detailed crew joining instructions and event information • Support onsite planning and operational readiness activities • Deliver exceptional customer service to clients, suppliers and internal stakeholders • Build positive working relationships across project teams • Support venue sourcing, supplier research and proposal development activities • Assist with supplier RFP processes and client response documentation • Ensure communications are clear, professional and timely • Follow and contribute to the Nteractive Project Management Framework • Proactively identify opportunities to improve processes and efficiencies • Learn from project feedback and event outcomes to continually strengthen delivery standards • Support compliance with company policies, information security requirements and operational procedures

🎯 Requirements

• 1–2 years' experience supporting the delivery of events, conferences, exhibitions or live experiences • Strong administrative and organizational skills within a fast-paced environment • Excellent attention to detail and ability to manage multiple priorities simultaneously • Strong written and verbal communication skills • A proactive, solutions-focused approach with a strong customer-service mindset • Ability to work collaboratively across teams and build effective working relationships • Intermediate to advanced Microsoft Excel and PowerPoint skills • Strong overall technology proficiency and confidence working with project management systems • Passion for events and a desire to build a long-term career in event delivery and project management

🏖️ Benefits

• PTO – 20 days plus public holidays • Summer Hours • Birthday Day Off • 401k – access to fund for employer contributions • Health Care – employee cover 100%, dependent cover 25% • Dental & Vision – 50% cover • Life Insurance • Health Advocacy Program • Wellbeing & Inclusion Initiatives including access to an EAP • Family Leave & Adoption Assistance • Rewards & Recognition incentives • Volunteering Day • Cell & Wi-Fi allowance • Generous Talent Referral Scheme • Time Off in Lieu