Property Management Assistant

🕒 February 20

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Tenant Communication: Answer incoming calls and manage day-to-day tenant communications, ensuring prompt, professional responses to inquiries, concerns, & service requests. • Notice Preparation & Delivery: Prepare and issue tenant notices accurately and on time, ensuring documentation is properly recorded and aligned with property management processes. • Lease Drafting Support: Draft lease agreements and related documents with accuracy, ensuring terms are clearly reflected and properly formatted for review and execution. • Maintenance Coordination: Coordinate maintenance requests by communicating between tenants and vendors, tracking progress, and confirming completion of work. • AppFolio System Support: Utilize AppFolio for tracking tenant records, updating property data, managing communications, and maintaining organized digital files. • Financial Record & Administrative Support: Assist with payment tracking, rent entries, updating financial records, data entry, and general administrative tasks tied to day-to-day property operations.

🎯 Requirements

• Property Management Experience: Minimum 6 months to 2 years of experience in property management or a related real estate administrative role required; industry experience preferred. • AppFolio Proficiency: Working knowledge of AppFolio or similar property management software with the ability to navigate tenant records, leases, and maintenance workflows. • Tenant Communication Skills: Strong verbal and written communication skills with the ability to manage tenant interactions professionally and clearly. • Lease & Documentation Accuracy: Experience drafting leases or handling property documentation with high attention to detail and organizational precision. • Financial Systems Familiarity: Comfortable handling rent entries, payment tracking, reconciliations, data entry, and maintaining accurate financial records within property management systems. • Administrative Reliability: Strong organizational skills, responsiveness, and the ability to manage multiple property-related tasks in a structured, deadline-driven environment.

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.