Procurement, Job Cost Accounting Specialist

Job not on LinkedIn

🔥 8 minutes ago

🇺🇸 United States – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

🧾 Accounting Manager

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Paired

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🎯 Recruiter

👥 HR Tech

Consulting • Recruitment • HR Tech

Paired is a strategic talent recruitment company that specializes in connecting businesses with top-tier overseas talent. They streamline the hiring process by recruiting, vetting, and presenting the best candidates for a variety of roles, allowing companies to save significantly on payroll costs. Paired focuses on placing talented individuals in various positions ranging from administrative assistants to executive roles, across diverse fields such as marketing, engineering, and sales. With a commitment to quality and cost-effectiveness, Paired offers a risk-free placement service that guarantees client satisfaction, thereby facilitating global workforce integration for its clients.

📋 Description

• Onboard and maintain vendors and subcontractors, including agreements, pricing, tax forms, insurance, licenses, and payment information. • Keep vendor records current and flag approvals, restrictions, or missing documentation to Operations and affected teams. • Maintain vendor price lists, contractor discounts, purchasing terms, and the company’s cost catalog. • Work with Sales and Estimating to ensure estimates, budgets, selections, and change orders use current pricing. • Review quotes, purchase orders, order confirmations, and vendor bills for pricing, quantities, materials, labor, freight, taxes, and scope accuracy. • Research and resolve pricing discrepancies, unsupported charges, damaged materials, returns, credits, back charges, warranties, and vendor-related change order issues. • Assign every purchase and vendor cost to the correct project, phase, and cost code, escalating significant concerns. • Record and review transactions in QuickBooks Online and confirm correct GL coding. • Assist with bank, credit card, and balance sheet reconciliations. • Support month-end and year-end close, including reviewing balances and researching discrepancies. • Assist with financial reporting, project accounting reviews, audits, CPA requests, and tax preparation support. • Maintain organized records and a clean audit trail, and provide AP and AR backup as needed.

🎯 Requirements

• 5+ years of accounting experience with hands on ownership of Accounts Payable, purchasing, procurement, or job costing. • Strong command of the full AP process: vendor bill entry, approval workflows, payment documentation, statement reconciliation, credits, and account research. • High proficiency in QuickBooks Online. • Strong Microsoft Excel skills. • Solid understanding of general accounting principles and working knowledge of GAAP. • Experience with job costing, cost codes, vendor pricing, purchasing records, or cost catalog management. • Ability to read and compare estimates, quotes, purchase orders, invoices, and pricing agreements and spot what does not add up. • Ability to independently prioritize a high volume of vendors, POs, invoices, projects, and deadlines. • Strong analytical, research, and problem solving skills, plus the judgment to know when an issue needs to be escalated. • Professional and confident communicating with vendors, subcontractors, customers, and internal teams. • Discretion with contractor pricing, vendor agreements, and company financial information. • Fluent English. Spanish is a strong plus. • Construction accounting or construction procurement experience. • Familiarity with construction materials, units of measure, scopes of work, cost codes, and trade terminology. • Experience with Buildertrend or a similar construction management platform. • Familiarity with customer selections, allowances, change orders, project budgets, lien waivers, and subcontractor documentation. • Intel Core i5, 8th generation or higher (or equivalent), Windows 11 or higher, 16GB RAM. • Two monitors, one at least 15" if using a laptop and the other at least 24". Two 24" monitors preferred. • Separate mouse if using a laptop. • Internet at 50/5 Mbps download/upload. • Webcam with clear audio and video, a headset, and a dedicated quiet workspace.

🏖️ Benefits

• Work From Anywhere • Competitive salary paid in US$ • 10 paid days off per year plus paid US holidays • Birthday bonus • Performance and tenure bonuses, with annual compensation reviews • The company provides a VOIP phone system and Microsoft 365, with Teams as the main internal communication tool