Operations Assistant – International

🔥 14 hours ago

🇺🇸 United States – Remote

💵 $3 - $7 / hour

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 22%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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PermitFlow

WebsiteLinkedInAll Job Openings

11 - 50 employees

🏗️ Construction

💼 Consulting

📦 Logistics

💰 $31M Series A on 2024-02

Construction • Consulting • Logistics

PermitFlow is a company focused on streamlining the permitting process for developers, builders, contractors, and other professionals across various municipalities. Their platform offers services such as permit research, preparation, submission, and tracking, all designed to expedite the approval process. With a team of local experts and nationwide coverage, PermitFlow ensures that projects are permitted quickly and efficiently, reducing paperwork and enhancing transparency. The company provides specialized solutions for a range of projects including new construction, roofing, and renovations for both residential and commercial properties, making it easier for clients to navigate municipal regulations.

📋 Description

• Support the team with building permit applications and related administrative operations • Take ownership of assignments and determine the necessary next steps • Track details, follow up with appropriate contacts, and document processes • Maintain accurate records and a complete paper trail of communications, submissions, and responses • Review documents and identify missing information, errors, or inconsistencies • Use online permitting portals, software, AI tools, spreadsheets, and other systems • Escalate issues to the appropriate person or higher-ranking point of contact • Report progress, updates, and problems clearly and promptly • Manage multiple projects, revisions, deadlines, government processes, and follow-ups

🎯 Requirements

• Highly organized and detail-oriented • Strong work ethic, integrity, and accountability • Able to prioritize tasks and manage multiple projects and deadlines • Professional and receptive to feedback • Able to work independently without constant supervision • Strong written and verbal communication skills • Maintain a clear and complete paper trail of emails, calls, submissions, and responses • Know when to ask questions and escalate issues appropriately • Communicate updates and problems promptly • Tech-savvy; able to learn and use online permitting portals, software, AI tools, spreadsheets, and other systems • Strong research and problem-solving skills • Able to identify missing information, errors, or inconsistencies in documents • Able to handle repetitive administrative work accurately • Comfortable with deadlines, revisions, government processes, and follow-ups • Building permit, construction, architecture, engineering, or real estate experience is a strong advantage • Availability for 40 hours per week, Monday through Friday • Availability for night-shift hours of 9 PM to 5 AM local time, aligned to U.S. business hours • Must complete the application and video introduction, Criteria Corp assessment, take-home assignment, and final recruiter interview • Must submit a working 3–5 minute introductory video link with the application

🏖️ Benefits

• No benefits or PTO (explicitly stated for this contract position)