Finance & Administration Manager

🔥 14 hours ago

🐊 Florida – Remote

🐊 Florida – Remote

💵 $30 - $33 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

💸 Financial Planning and Analysis (FP&A)

👻 Ghost score 5%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Progressive Cleaning

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

🏥 Healthcare

📦 Logistics

Healthcare • Logistics • Cleaning Services

Progressive Cleaning is a commercial cleaning company that offers cleaning services for a variety of facilities, including offices, medical offices, schools, industrial and manufacturing sites, and fitness centers. They prioritize creating clean, healthy environments to enhance productivity and reduce absenteeism through systematic and eco-sensitive cleaning practices. With a focus on quality service and client partnership, Progressive Cleaning customizes its cleaning programs to meet the specific needs of each facility, leveraging technology for efficiency and effectiveness.

📋 Description

• Serve as a member of the leadership team and own results across finance, HR, and IT • Set quarterly priorities, participate in quarterly and annual planning, and lead weekly area check-ins • Track key performance numbers for finance, HR, and IT • Manage employee timecards in Swept, including daily review, corrections, and edits • Prepare payroll-ready timecard reports for review before payroll cutoffs • Own recruiting, hiring, onboarding, job postings, candidate scheduling, offers, and new-hire paperwork • Maintain employee records and compliance documentation, tracking expirations • Administer compensation and benefits, including pay changes, plan enrollment, and vendor coordination • Maintain employee schedules and site assignments • Route call-outs and staffing notifications to supervisors • Maintain cleaning checklists, instructions, security protocols, and site details in Swept • Monitor supply requests, maintain supply lists, and clarify requests with field teams • Place supply and material orders, track deliveries, reconcile orders, and resolve vendor discrepancies • Own day-to-day bookkeeping in QuickBooks Online, including bill entry, invoicing support, reconciliation, and close • Maintain the QuickBooks Online product and service list • Deliver weekly financial snapshots and monthly reporting • Support annual budgeting and P&L reviews by compiling historical data and flagging variances • Coordinate with the outside CPA on filings and deadlines • Administer company software, including user provisioning, license management, and configuration across business platforms • Coordinate with vendors and support lines on platform issues and recommend fixes or upgrades • Manage inbound calls, recurring internal communications, event logistics, and outside-organization coordination • Use AI tools for content drafting, research, and administrative work

🎯 Requirements

• 5–7 years in an operations, administrative, or business support role • Track record of owning outcomes through supervisory experience or independent ownership of a budget, function, or process • Hands-on experience managing timecards and schedules for a distributed or field-based workforce • Bookkeeping and financial reporting experience, including accounts payable/receivable, monthly close, and budget-to-actual tracking • QuickBooks Online experience strongly preferred • Experience working within financial controls and approval workflows • Track record of working independently and remotely without daily supervision • Experience administering business software platforms, including user provisioning, permissions, and vendor coordination • Comfort evaluating and recommending new tools • Clear written communication and comfort documenting processes • Strong attention to detail • Experience in commercial janitorial, facilities, or another field-services business is nice to have • Prior use of Swept, QuickBooks Online, or HubSpot is nice to have • Social media content creation and community management experience is nice to have • Comfort using AI tools such as Claude is nice to have

🏖️ Benefits

• Remote work • Required in-person quarterly planning sessions and select meetings in Rockledge, FL • Full-time schedule of 40 hours per week, Monday through Friday