Accounts Receivable and Deductions Analyst

🔥 0 minutes ago

🐊 Florida, New Jersey, +5 more states – Remote

🐊 Florida – Remote 🏖️ New Jersey – Remote 🌲 North Carolina – Remote 🍂 Massachusetts – Remote 🔔 Pennsylvania – Remote ⚓ Rhode Island – Remote 🌴 South Carolina – Remote

💵 $55k - $65k / year

⏰ Full Time

🟢 Junior

💰 Accounts Receivable

👻 Ghost score 0%

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Rare Beauty Brands

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2014

💄 Beauty

🤝 B2B

Beauty • B2B

Rare Beauty Brands is a company that develops, scales and operates indie beauty brands. It positions itself as a brand builder and platform offering capabilities including brand building, product excellence, global distribution, sales velocity, and finance & operations. The company lists and partners with beauty brands such as Patchology, Kate Somerville, and Dr. Dana, and provides wholesale and distribution services from offices in Boston and Los Angeles. Its mission emphasizes creating products, empowering communities, and growing consumer-facing beauty brands.

📋 Description

• Apply daily cash receipts and maintain AR schedules and reconciliations for month-end close • Monitor customer accounts, follow up on past-due invoices, and resolve payment issues directly with retail partners • Manage invoice corrections, retailer portal submissions, and AR inquiries • Prepare AR aging reports and support month-end close journal entries • Create and maintain a centralized deduction tracking log across retail partners • Establish workflows and standard documentation for logging, categorizing, and escalating deductions • Refine the deduction management system and recommend or evaluate third-party deduction management tools • Research and validate or invalidate customer deductions and short-pays • Coordinate with Sales, Operations/Supply Chain, and 3PLs to substantiate claims and gather documentation • Follow up on outstanding deductions and ensure timely closure of open items • Manage outside dispute resolution and collections partners, including assigning invalid deductions, tracking recovery progress, and handling status updates and escalations • Assist with creating and processing credit memos/rebills and maintaining audit trails • Identify deduction trends and recommend process improvements • Maintain reporting on deduction activity, aging, resolution metrics, and recovery rates • Prepare weekly deduction status updates for Finance leadership • Support audit requests by ensuring documentation and controls are in order

🎯 Requirements

• 1-3 years of accounts receivable and/or deductions experience (CPG and retail/wholesale environments preferred) • Customer service focused; comfortable communicating via email, telephone, chat, and video meetings • Comfortable building and improving processes, not just following them • Experience with cash application and account reconciliation; comfortable researching discrepancies and following issues through to resolution • Prior exposure to trade or non-trade deductions, chargebacks, or short-pays • Strong attention to detail, organization, and follow-through in a deadline-driven environment • Clear written and verbal communication skills; comfortable managing outside vendor/partner relationships • Intermediate to advanced Excel skills (pivot tables, VLOOKUP/INDEX-MATCH, sorting/filtering) • Familiarity with ERP/accounting systems (NetSuite preferred, not required) • Familiarity with major retailer customer portals (Ulta, Nordstrom, Walmart Supplier Portal, etc.) • Experience evaluating or working with third-party deduction management software • Experience managing outside collections or dispute resolution partners • Associate's or Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience) • Applicants must live in one of the following states: Massachusetts, Rhode Island, New Jersey, North Carolina, South Carolina, Georgia, Florida, Pennsylvania

🏖️ Benefits

• 401(k) plus employer match • Medical, dental, and vision benefits • Paid Time Off including Company-wide self-care days • Ownership over a growing function at a fast-moving, founder-led beauty brand incubator