Purchasing Project Manager

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Source

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2004

🎯 Recruiter

📱 Media

Recruitment • Marketing • Media

Source is a specialist recruitment agency that connects creative, digital, marketing, data, and media professionals with employers. The firm focuses on sourcing talent for roles across creative design, digital marketing, UX/UI and service design, product management, media planning and buying, SEO/PPC, social and content, research and data, and related areas. Source provides job listings, candidate support, client hiring services (including IR35 compliance and timesheet management), and aims to create lasting matches between candidates and companies.

📋 Description

• Collaborate with internal teams and external partners at project kickoff to ensure specifications align with budget, design vision, and scope. • Identify project priorities and coordinate responsibilities with cross-functional team members. • Review and audit all specifications and floorplans; coordinate with designers and architects to resolve discrepancies or clarifications. • Maintain regular communication with clients and internal teams to provide updates and project status reports. • Coordinate with vendor representatives to confirm pricing and lead times not available on the Source platform. • Maintain up-to-date vendor pricing on the Source platform for all uploaded brands. • Generate specification sheets through the Source platform for designer and client review and approval. • Issue purchase orders, manage invoice reviews, and collaborate with the Accounting team to ensure timely vendor payments. • Process and document change orders as needed. • Monitor project budgets closely and communicate any changes or adjustments proactively. • Partner with the Logistics teams to define warehousing needs for each project. • Establish and maintain project timelines, including tracking and updating estimated delivery dates. • Track orders consistently throughout the project lifecycle to ensure transparency and schedule accuracy. • Coordinate with the Installation Manager to plan onsite installation schedules and requirements. • Support the Installation Manager with punch list follow-ups and resolution post-installation. • Facilitate timely approvals on samples and finish submittals as required. • Oversee preparation of closeout documentation throughout the project and ensure finalization within 30 days of installation completion.

🎯 Requirements

• 5+ years of experience in hospitality procurement or related project purchasing roles • Proficiency in Google Workspace and Microsoft Office Suite • Experience with procurement software platforms strongly preferred • Strong written and verbal communication skills • Demonstrated ability to manage multiple priorities in a fast-paced environment • Exceptional attention to detail and organizational skills • Proven track record of independently managing large, complex projects from start to finish • Ability to collaborate effectively with both internal teams and external partners • Strong interpersonal skills with a proactive, solution-oriented approach to problem solving • Familiarity with commercial interior products and the ability to read and interpret architectural floor plans and specifications • Comfortable working under pressure and meeting strict deadlines consistently. • Associate’s or Bachelor’s degree in project management, business, or a related field preferred

🏖️ Benefits

• Market-leading salary • Equity • Performance bonuses • Comprehensive benefits including employer-paid health insurance • Professional development support • Flexible PTO