Senior Operations Manager

🔥 0 minutes ago

🗽 New York – Remote

🗽 New York – Remote

⏰ Full Time

🟠 Senior

⚙️ Operations

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👻 Ghost score 10%

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SPUN | Society for the Protection of Underground Networks

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11 - 50 employees

🤝 Non-profit

📚 Education

🔬 Science

Non-profit • Education • Science

SPUN | Society for the Protection of Underground Networks is a science-based initiative dedicated to mapping the fungal networks of our planet and advocating for their protection. Founded to support the vital role that fungal networks play in sustaining life on Earth, SPUN collaborates with researchers and local communities to advance efforts in conserving these underground ecosystems, which are often overlooked in conservation and climate discussions. The organization aims to drive innovation in underground climate science to promote awareness and protection of these essential networks.

📋 Description

• Own and maintain SPUN’s core administrative and back-office systems • Administer software licenses, accounts, and system access throughout the employee lifecycle • Manage vendors, procurement, contracts, and renewals • Support expense processes, invoicing, and operational budget tracking • Coordinate logistics for retreats and organization-wide gatherings • Automate routine work, including with AI, where appropriate • Manage offer letters, contracts, onboarding, offboarding, and personnel records • Administer payroll inputs, benefits, and leave across PEO and employer-of-record providers • Maintain the employee handbook and people policies • Run recruiting logistics and manage contractor and consultant agreements • Implement people processes such as onboarding programs and performance cycles • Manage entity administration, registrations, filings, contracts, and compliance across operating countries • Coordinate with outside counsel and support insurance and organizational policy management • Track regulatory and employment requirements across jurisdictions • Manage post-award grant administration, reporting calendars, deliverables, budgets, restricted funds, and funder compliance • Administer outgoing grants and subawards, including agreements, due diligence, payments, and documentation • Develop and administer travel and sustainability policies • Track greenhouse gas emissions and identify reduction opportunities • Incorporate sustainability into procurement and vendor decisions • Maintain IT security practices, including access controls, device policies, password management, and backups • Train staff on security practices and support data protection obligations such as GDPR • Coordinate responses to security issues with the data team and external providers

🎯 Requirements

• 5+ years of experience in operations, ideally covering several listed operational areas • Experience handling administration, employment, or compliance across more than one country • Familiarity with PEO and employer-of-record platforms such as Justworks or Deel • Ability to manage multiple moving parts, track details, and follow through reliably • Ability to improve and document operational processes using good judgment • Basic understanding of IT security and data protection • Ability to manage contracts and regulatory requirements and know when to involve legal or financial experts • Ability to handle sensitive personal, financial, and legal information with discretion and integrity • Responsive, clear, and approachable communication across time zones and disciplines • Motivation to support SPUN’s environmental NGO mission • Preferred: experience in a nonprofit, NGO, research, or impact-driven organization • Preferred: grants administration, including funder reporting and subaward management • Preferred: experience with US and European requirements, particularly in the Netherlands • Preferred: workplace systems and IT administration for a remote team • Preferred: familiarity with GDPR and other data protection frameworks • Preferred: familiarity with bookkeeping, budgeting, or finance operations • Preferred: familiarity with organizational emissions tracking or sustainability programs

🏖️ Benefits

• Health coverage • Generous paid time off (PTO) • Benefits tailored to local laws • Support for health, well-being, growth, and balance • Inclusive and supportive work environment