Executive Assistant – Studio Administrator

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🌲 Oregon – Remote

🌲 Oregon – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 15%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Storytelling Headshots

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2006

🤝 B2B

📣 Marketing

B2B • Marketing

Storytelling Headshots is a photography company that specializes in creating impactful headshot images for professionals and thought-leaders. With a focus on capturing not just the subject's appearance but also their personality and character, the company utilizes cinematic lighting techniques and provides personal coaching to help individuals feel confident in front of the camera. Targeting authors, speakers, and executive teams, Storytelling Headshots aims to enhance their clients' professional images through strategic design and branding.

📋 Description

• Provide professional administrative support to the executive • Provide exceptional customer service to clients • Review, answer, generate, and send email correspondence • Generate, edit, and maintain documents using Microsoft Office • Perform data entry, file maintenance, and general clerical duties • Complete special projects as assigned • Follow up with client inquiries and describe package offerings • Communicate the differentiators of the studio’s work to potential clients • Maintain and communicate the studio schedule • Schedule supportive staff such as stylists and photo assistants for upcoming shoots • Set appointments and manage the studio calendar • Serve as point person for orders and client image files • Follow up with receipts and track retouching progress and final image delivery • Provide traffic control for client jobs by prioritizing projects and tracking and reporting progress • Provide client communication and care before, during, and after shoots • Supervise and direct design contractors • Occasionally create simple marketing and communication pieces using Photoshop, InDesign, or Canva • Develop community and communication channels and maintain the studio’s voice on Instagram, Twitter, LinkedIn, and Facebook • Walk and drive to run local errands as needed

🎯 Requirements

• 3-5 years experience working at the senior or executive level in an administrative or coordination role in an office or studio setting • Ability to take direction with ease • Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision • Demonstrated initiative and self-motivation • Ability to proactively take on tasks • Ability to think of creative solutions and keep abreast of technology and apps such as Canva and Animoto • Ability, interest, and experience in developing community and communication channels through social media is a plus • Design sensibility and experience is a plus • Understanding of typography and white-space is a plus • Photoshop ability is a plus • Ability to perform quality control while coordinating with contracted retouchers is required • Advanced verbal and written interpersonal communication skills • Personal discretion and good taste • Excellent organization, multitasking, and time management skills • Ability to juggle multiple projects with superb accuracy • Excellent written and verbal communication skills • Ability to write, speak, and interact clearly and professionally • Professional demeanor and positive service attitude • Detail orientation and good analytical skills • Strong track record and experience in administrative support or a related role • Ability to walk and drive to run errands in the local area as necessary

🏖️ Benefits

• Part-time position with room for growth • Potential for more hours over time • Somewhat flexible schedule • Combination of core remote weekday hours and in-person shoot assistance • Opportunity for ownership and personal impact in the company • Opportunity to grow with the company

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