Events Coordinator, Hotel and Travel

Job not on LinkedIn

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🏄 California – Remote

🏄 California – Remote

💵 $20 - $24 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

🎪 Events

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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TED Conferences

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📣 Marketing

✈️ Travel

Consulting • Marketing • Travel

TED Conferences is a nonprofit organization devoted to spreading ideas through powerful talks that last 18 minutes or less. Founded in 1984, TED began as a conference intersecting Technology, Entertainment, and Design, but has expanded to cover a vast array of topics including science, business, and global issues. TED hosts a global community and provides a platform for TEDx events, allowing local communities to share ideas and knowledge. Through TED. com, the organization builds a repository of free knowledge from influential thinkers and encourages engagement and discussion among individuals who seek a deeper understanding of the world.

📋 Description

• Serve as the point of contact for hotel and travel matters, liaising between attendees, hotels and the travel agent • Coordinate hotel, flight and transportation bookings and compile travel itineraries • Manage room blocks for 1,000+ rooms at peak and 6,000+ room nights • Build and organize rooming lists, balance room inventory across hotels and mitigate attrition • Oversee flight bookings with the travel agent and ensure compliance with TED’s travel policy • Research destination travel requirements, including visas and vaccinations, and support required documentation • Build and maintain internal tracking documents and spreadsheets • Track deadlines and follow up with stakeholders • Manage and reconcile hotel and travel budgets • Collaborate with internal teams on hotel and travel requirements • Provide white-glove service to conference attendees by phone and email • Report on attendee feedback and booking trends and highlight potential risks • Manage booking changes and troubleshoot last-minute issues before conferences • Handle on-call requests and resolve issues throughout conference travel dates

🎯 Requirements

• 3+ years of reservations experience in luxury hospitality or tourism • Events experience is an asset • Advanced working knowledge of Google Sheets or Microsoft Excel • Experience with Google Workspace and CRMs preferred • Ability to manage competing priorities and consistently meet deadlines and budgets • Exceptional customer support or relationship management experience, both in-person and online • Excellent interpersonal, verbal and written communication skills • Meticulous attention to detail • Tech-savvy and a fast learner of new tools • Strong quantitative and qualitative analytical and problem-solving skills • Degree or diploma in tourism, hospitality or similar is preferred • Must be able to commute to San Diego for occasional on-site work

🏖️ Benefits

• Possibility of contract extension • Reasonable accommodation throughout the hiring process • Remote work arrangement • Occasional on-site work in San Diego

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