Events & Activation Production Specialist

🔥 4 minutes ago

🇺🇸 United States – Remote

💵 $77k - $94k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

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Thrive Global

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2016

⚡ Productivity

🧘 Wellness

🏢 Enterprise

💰 $80M Series C on 2021-07

Productivity • Wellness • Enterprise

Thrive Global is a company dedicated to improving productivity and well-being through behavior change and mental wellness solutions. Their comprehensive platform focuses on diagnosing and treating burnout, building resilient cultures, and leveraging behavior change tools that are integrated into daily workflows. Thrive Global partners with leading scientists to inform their solutions and collaborates with top global companies to embed well-being practices directly in the flow of work. They offer integrations with popular platforms like Microsoft Teams, Slack, and Webex to support employee mental health and well-being at all levels of an organization, from frontline workers to executives.

📋 Description

• Support the Chief Communications Officer and Global Head of Strategic Health Partnerships in translating event concepts and customer objectives into clear work-plans, production timelines, run-of-show documents, task lists, and next steps. • Manage the end-to-end production and deployment of events and activations that showcase Thrive’s methodology at live events, congresses, and customer programs, working within the strategy, objectives, and direction established by Thrive leadership. • Serve as a key day-to-day event production point of contact for customer teams, ensuring their goals are reflected in every activation and that they have a seamless, world-class experience. • Source, brief, and manage external production service providers and vendors, holding them accountable to scope, timeline, and budget. • Coordinate and help run multiple concurrent events and shows, keeping logistics, timelines, and stakeholders aligned across a busy congress and activation calendar. • Maintain event workplans, calendars, action-item trackers, guest and speaker logistics, approval deadlines, production documents, and status updates so that internal teams and vendors remain aligned. • Coordinate with communications, content, social, creative, and video teams to track event-related materials, approvals, signage, presentations, scripts, content capture, and social assets. • Support scheduling, briefing materials, travel details, rehearsals, greenroom needs, and other logistical requirements for Thrive leaders, customer executives, speakers, and guests. • Be present on the show floor to lead set-up, manage live execution, and solve problems in real time when things go sideways. • Coordinate event closeout, including vendor reconciliation, final invoices, asset collection, follow-up items, and documentation of key outcomes and lessons learned.

🎯 Requirements

• 3–5 years in event coordination, exhibit management, or experiential marketing – ideally at a trade show or event agency, exhibit house, or on the client side running a congress calendar. • Proven track record managing multiple simultaneous events or shows, not just one at a time. • Hands-on, on-site show floor experience – this is non-negotiable; you’ve been there when things go sideways and know how to recover. • Experience selecting and managing production vendors and service providers against scope, budget, and deadlines. • Comfort working closely with senior leaders and customer teams in a high-visibility, fast-moving environment. • Experience coordinating across communications, content, creative, social media, and production teams is preferred. • Experience in healthcare, pharmaceutical, corporate communications, or another regulated environment is helpful but not required. • Ability and willingness to travel regularly and work occasional nights and weekends.

🏖️ Benefits

• Health & Financial Benefits: Medical, dental, and vision coverage plus a 401(k) program with company match. • Time to Recharge: Generous paid time-off programs designed to help you rest, reset, and recharge — including Thrive Time , a benefit unique to Thrive that gives employees additional paid time off after major projects or intense periods of work to truly recharge and recover.