Event Planner

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Corporate Travel Management (CTM) Group

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🤝 B2B

B2B • Travel • Meetings & Events

Corporate Travel Management (CTM) is a global leader in business travel management services. CTM delivers tailored travel management solutions, encompassing corporate travel, meetings and events, and innovative travel technology. With a focus on driving savings, efficiency, and safety for companies and their travelers, CTM offers a uniquely designed global business travel management program that aims to provide excellent customer service and measurable ROI. By taking a consultative approach, CTM creates customized travel programs to meet the unique goals of businesses worldwide, supported by a dedicated global travel team and an integrated technology platform.

📋 Description

• Program management from concept to completion; to include meeting and striving to exceed program goals, and objectives, contracting with suppliers, creating cost estimates for budget purposes, program execution and reconciliation. • Lead discovery calls to engage customer and learn about the meeting needs focusing on the goals and objectives of the program. • Include all internal stakeholders. • Make destination recommendations; submit RFP’s through Cvent for a diverse group of customers with consideration of the program goals, objectives, budget and space requirements. • Produce accurate documents/reports for clients and vendors in conjunction with account needs. • Conduct effective vendor negotiations and contract execution to include terms, due dates, cost savings and concessions for hotel/venue, ground transportation, DMC, audio-visual production, food & beverage, optional activities and other suppliers contributing to the success of the program. • Facilitate contract execution between the parties in a timely manner. • Provide meeting owner/requester a summary of all terms, due dates, total costs and deposits to meet and exceed program timelines and deadlines. • Record accurate budget, cost, savings and contract execution in Cvent or applicable technology. • Ability to travel on-site with programs as needed. • While on-site, employee should maintain a professional demeanor and project a positive reflection of Event Travel Management. • Manage program reconciliation, invoicing, accounts payable, and accounts receivables for each program; when applicable. • Follow-up to ensure timely payment processing and revenue reconciliation. • Provide exceptional service and manage the relationship with the meeting owner. • Proactively offer professional recommendations to the client based on industry knowledge and expertise. • Secure repeat business. • Utilize time tracking for accurate billing by project. • Other duties as assigned.

🎯 Requirements

• High school diploma or equivalent is required. • Minimum of five (5) year's event/meeting planning experience required. • A CMP and/or CMM designation is preferred. • Strong knowledge of domestic and international destinations, hotel brands and venues. • General working knowledge of RFP, registration technology and on-line booking tools utilized in Events. • Ability to work evening hours, weekends and longer hours during high volume periods.

🏖️ Benefits

• Company Paid Basic Life & AD&D Insurance • Company Paid Short-Term Disability • Voluntary Long-Term Disability Insurance • Robust Wellness Program with incentives available to save money on your medical insurance premiums. • Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage • Three medical plan offerings including a High Deductible Health Plan, HMO plan (available in select states) and a Co-Pay medical plan. • Health Savings Account (HSA) with company core contribution and match, on a per pay period basis if enrolled in the HDHP medical plan. • Flexible Spending Accounts • Dependent Care Savings Account. • Dental Insurance Plan • Vision Insurance Plan • 9 Company Paid Holidays including the day after Thanksgiving. • Generous paid time off programs for vacation and sick days • Employee Assistance Plan with access to Talk Space Therapy • Family Medical Leave • Paid Parental Leave (4 weeks) • Maternity benefits utilizing company paid STD, plus Parental Leave (4 weeks) to provide time for recovery, baby bonding, and enjoying your family time. • Bereavement Leave • 401(k) Retirement Plan with a generous match per pay period • Student Loan Payment Match