Grants Operations Implementation & Strategic Projects Manager

Job not on LinkedIn

🕒 November 6

🌐 Canada, United States – Remote

🇨🇦 Canada – Remote 🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧐 Strategy

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 7 days.
• Jobs at this company usually fill in 21 days.
• No salary listed.

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Trilogy

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1989

🚘 Automotive

🛡️ Insurance

📦 Logistics

Automotive • Insurance • Logistics

Trilogy is a comprehensive business platform that helps software companies become more efficient and profitable by streamlining business functions such as development, product management, and R&D. Founded by Stanford dropouts in Silicon Valley in 1989, Trilogy relocated to Austin, Texas in the early 90s and significantly contributed to the city’s transformation into a tech hub. Trilogy focuses on providing high-quality software and unmatched business efficiency managed by the top 1% of global tech talent. The platform offers end-to-end solutions including engineering, customer support, technical product management, finance & accounting, innovation R&D, SaaS operations, renewals, inside sales, and recruiting. By leveraging insights and continuous improvements, Trilogy enables exponential business growth and seamless operations for software companies around the world.

📋 Description

• Lead implementation of grants management systems, enhancements, and operational infrastructure • Serve as project manager for grants platform transitions, including CyberGrants implementation and related workstreams • Coordinate system testing, user acceptance testing, issue resolution, and deployment activities • Develop implementation plans, timelines, milestones, and project governance structures • Partner with vendors and internal stakeholders to ensure successful delivery of project objectives • Support development of training materials, SOPs, work instructions, and user guides • Lead cross-functional strategic initiatives impacting Medical Affairs funding operations • Develop and manage project plans, risk registers, decision logs, and executive-level status reports • Facilitate alignment between Medical Affairs, Compliance, Legal, Finance, Procurement, IT, and external partners • Identify dependencies, risks, and mitigation plans across complex projects • Ensure projects remain on schedule, within scope, and aligned with business objectives • Assess current-state grants processes and identify opportunities for simplification and automation • Design future-state workflows and governance models • Implement process improvements enhancing efficiency, transparency, compliance, and user experience • Develop metrics and KPIs to measure operational effectiveness and project success • Support continuous improvement initiatives across grants operations • Ensure initiatives comply with Medical Affairs, Compliance, Legal, and Finance requirements • Support grants governance frameworks, audit-ready documentation, approval processes, stakeholder reviews, governance committees, inspection readiness, and documentation requirements • Develop stakeholder engagement and communication plans • Drive adoption of new systems, processes, and operating models • Lead stakeholder meetings, workshops, and training sessions • Provide regular updates to senior leadership regarding project status, risks, and decisions • Develop project dashboards and implementation metrics • Track project milestones, adoption measures, system performance, and operational outcomes • Prepare presentations and executive summaries for leadership review • Analyze operational data to support decision making and identify improvement opportunities

🎯 Requirements

• Bachelor's degree required • 5+ years of experience in project management, grants operations, business operations, Medical Affairs, healthcare, pharmaceutical, biotechnology, or related fields • Demonstrated experience managing complex cross-functional projects • Strong understanding of project management methodologies and change management principles • Excellent organizational, analytical, and problem-solving skills • Strong written, verbal, and executive communication skills • Advanced proficiency with Microsoft Office Suite, including Excel, PowerPoint, SharePoint, and Teams • Experience implementing grants management systems, funding platforms, or enterprise software solutions preferred • Experience with CyberGrants, SteepRock, SAP, Ariba, Smartsheet, Salesforce, or related systems preferred • Knowledge of medical education grants, research grants, sponsorships, and healthcare compliance requirements preferred • Experience with business process mapping, workflow design, and operational transformation preferred • PMP, Lean Six Sigma, or related project management certification preferred

🏖️ Benefits

• Global growth opportunities • Mentorship and career development opportunities • Fast-track careers • Collaboration with a global team • Entrepreneurial work environment • Inclusion and diversity culture • Equal employment opportunity

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