US UNGA Side Event Planner – Implementor

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🗽 New York – Remote

🗽 New York – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

🎪 Events

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Ubongo

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2013

📚 Education

🤝 Non-profit

📱 Media

💰 $27.8M Grant on 2022-12

Education • Non-profit • Media

Ubongo is Africa's leading producer of kids' edutainment. As a non-profit social enterprise, we create fun, localised, and multi-platform educational content that helps kids learn and leverage their learning to change their lives. We reach millions of families across Africa through accessible technologies like TV, radio, and mobile phones.

📋 Description

• Work with Ubongo's leadership to define the event concept, theme, narrative arc, and desired outcomes • Develop a detailed event brief including format, audience, programme, and engagement strategy • Advise on optimal event format (panel discussion, cocktail reception, hybrid event, roundtable, etc.) and venue options • Develop a stakeholder mapping and invitee target list in alignment with Ubongo's strategic priorities • Research and recommend co-hosting or co-sponsorship opportunities with UN agencies, foundations, or partner organisations • Identify and secure an appropriate event venue in New York City (options including UN-affiliated venues, foundation spaces, hotels, and cultural venues) • Negotiate and manage all venue contracts, catering, AV, and technical requirements • Coordinate all event logistics: seating, signage, branded materials, registration, and onsite coordination • Arrange necessary permits, insurance, and compliance requirements for New York City events • Coordinate travel and accommodation logistics for Ubongo representatives and VIP speakers (in coordination with Ubongo's operations team) • Develop a compelling programme agenda in close collaboration with Ubongo's content and communications teams • Identify, approach, and confirm high-profile speakers, moderators, and panellists aligned with the event theme • Manage speaker briefings, travel coordination, and preparation support • Develop speaker briefing packs and talking points in alignment with Ubongo's messaging • Coordinate with Ubongo's creative team on multimedia elements (sizzle reel, impact video, live demonstrations) • Develop and manage a targeted invitation strategy for 200+ prospects to yield 80–150 attendees • Design and distribute digital invitations through appropriate channels • Manage RSVPs, waitlists, and attendee communications • Coordinate credentialing and access for UN-adjacent venues where applicable • Develop and implement a VIP engagement plan for high-priority attendees • Provide full onsite event management throughout the event day(s) • Manage all vendor, staff, and volunteer coordination on the day • Ensure seamless AV, production, and live-streaming/recording (if applicable) • Manage real-time troubleshooting and contingency responses • Capture high-quality photography and/or video during the event • Provide a post-event report including attendance data, key outcomes, media coverage, and lessons learned • Deliver all event photography, video footage, and multimedia assets to Ubongo • Support follow-up communications to attendees as directed by Ubongo • Produce an end-of-engagement financial report against the approved budget

🎯 Requirements

• Minimum 5 years of experience planning and executing high-profile events in New York City • Demonstrated experience with UNGA-adjacent, UN-affiliated, or international development sector events during UNGA High-Level Week • Strong existing relationships with New York event venues, vendors, and logistics providers • Proven ability to manage multi-stakeholder events with senior government, multilateral, and philanthropic audiences • US-based presence (or clear ability to operate in New York for the event period) • Highly Desirable: Experience working with African organisations, NGOs, or development sector clients in international settings • Familiarity with UN credentialing processes and venue access requirements • Existing relationships with UNGA-week co-hosts such as foundations, think tanks, or UN agencies • Experience with hybrid or live-streamed event production • Connections with relevant New York-based media and communications contacts

🏖️ Benefits

• Ubongo is an equal opportunity employer and procurer • We actively welcome proposals from women-led firms, African-owned enterprises, and organisations with demonstrated commitment to diversity and inclusion.