Clinical Research Budget and Billing Program Manager

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🔥 2 minutes ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧪 Clinical Research

👻 Ghost score 10%

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UVA Health

WebsiteLinkedInAll Job Openings

10,000+ employees

🏥 Healthcare

📚 Education

🔬 Science

💰 $100k Grant - UVA Health on 2025-01

Healthcare • Education • Science

UVA Health is an integrated academic health system aligned with the University of Virginia that combines clinical care, education, and research. It comprises the flagship University Medical Center (a 600‑bed academic medical center in Charlottesville with a Level I trauma center, Level IV NICU, and an NCI‑designated Comprehensive Cancer Center), the UVA School of Medicine and School of Nursing, UVA Physicians Group, a top-ranked children’s hospital, three community hospitals, a specialty rehabilitation hospital, and an integrated network of primary and specialty care clinics across Virginia. UVA Health operates both tertiary/academic and community care sites and supports medical education, training programs, and clinical research.

📋 Description

• Lead UVA’s clinical research budgeting and billing program • Provide oversight, education, and support across UVA • Maintain expertise in CMS, FDA, Medicare coverage, Federal Anti-Kickback, HIPAA, and institutional requirements • Perform and oversee coverage analyses for protocol-required services • Develop and negotiate clinical trial budgets for industry-sponsored trials, grants, and consortium studies • Serve as primary contact for pharmaceutical, biotechnology, and CRO partners • Assess study opportunities and match protocols with appropriate Principal Investigators • Manage and support research billing staff, including coverage analysis and second-pass Epic charge review • Oversee OnCore calendar and financial console builds • Train study teams on research financial tools • Manage sponsor invoicing and milestone-based billing • Maintain an assigned study portfolio and provide backup support • Conduct research billing audits and implement corrective actions • Develop and deliver training on budgeting, billing, coverage analysis, and financial processes • Develop and maintain a clinical research charge master for non-medical research services • Develop and monitor performance metrics for trial activation, budgeting, billing, invoicing, CTU utilization, staff effort, cost recovery, and financial performance • Drive continuous improvement and standardize processes • Develop and maintain relevant policies and procedures • Partner with CTU and CTO leadership, study teams, investigators, and institutional stakeholders to resolve complex issues and improve operations

🎯 Requirements

• Bachelor's degree required • 4+ years of relevant professional experience required • Clinical Research Coordinator (CCRC) and/or Certified Research Professional (CCRP) required within one year of hire • 7+ years of clinical research experience preferred, including research finance management, clinical trial portfolio oversight, hiring and training research financial staff, and performance management • Experience with EPIC, OnCore, and Huron preferred • Currently authorized to work in the United States • University will not sponsor or consider candidates requiring employment visa sponsorship now or in the future • Resume and cover letter required • Three references required; up to five may be requested via SkillSurvey • Primarily sedentary work with extensive desktop computer use; occasional travel to meetings and programs

🏖️ Benefits

• Benefited position • Background checks performed on hires, if required • Equal opportunity employment • Veterans and individuals with disabilities encouraged to apply

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