Chief of Staff

Job not on LinkedIn

🔥 1 hour ago

🇺🇸 United States – Remote

⏳ Contract/Temporary

🔴 Lead

👩🏽‍✈️ Chief of Staff

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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VaVa Virtual Assistants

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2010

💼 Consulting

📦 Logistics

✈️ Travel

Consulting • Logistics • Travel

VaVa Virtual Assistants is a remote team of professional virtual assistants dedicated to alleviating the burdens of business ownership for entrepreneurs. By offering a comprehensive suite of administrative services, including calendar management, customer service, social media, and web design, VaVa empowers clients to focus on their core passions while efficiently handling the busywork of their operations. With a commitment to enhancing productivity and efficiency, they provide personalized support tailored to diverse business needs.

📋 Description

• Serve as a trusted strategic partner to founders or executives on decisions, priorities, and organizational direction • Filter and manage what reaches the executive's attention, distinguishing matters requiring judgment from those that can be handled or delegated • Translate executive vision and priorities into clear direction for teams and organizational alignment • Prepare executives for high-stakes meetings, presentations, board conversations, and external engagements • Oversee and synthesize business reporting on operations, team performance, and progress toward goals • Act as senior liaison between executives, internal teams, external stakeholders, partners, and clients • Identify strategic gaps, emerging risks, and organizational misalignments; provide context and recommended action • Support quarterly priorities, team structure decisions, and resource allocation planning • Draft and edit board memos, partner correspondence, and internal leadership communications • Manage sensitive personnel, financial, legal, and strategic information confidentially • Lead or support senior-level special projects outside the operational team's scope • Monitor executive bandwidth and proactively restructure commitments when necessary • Collaborate with OBMs or operational teams to translate strategic priorities into execution • Evaluate client engagement structures and initiate adjustments when client needs evolve • Represent VaVa Virtual Assistants professionally and uphold its values in client relationships • Maintain accountability for client relationship health, satisfaction, scope, and evolving strategic needs

🎯 Requirements

• Must reside and be authorized to work in the United States • At least 7 years of demonstrated experience in a senior operational, strategic, or executive-level support role • At least 3 years of full-time experience working virtually or remotely • Available at least 20 hours per week for high-touch, daily, deliverable-focused clients • Proficiency in Google Workspace and Microsoft Office, including executive-level presentations, briefing documents, and reporting materials • Experienced use of Slack and Zoom in senior coordination and leadership communication • Ability to quickly learn any client CRM or project management tool and work within existing systems without onboarding support • Experience managing large-scale travel and event logistics as project lead across vendors, venues, and stakeholders • Comfort with strategic planning and visual thinking tools such as Notion, Lucidchart, Loom, or equivalent • General AI literacy and ability to apply AI tools to improve executive output, communication, and decision-making support • Familiarity with automation tools such as Zapier or equivalent is preferred • Experience with organizational financial planning, reporting, or budgeting tools is preferred • Exposure to board-level or investor-facing documentation, communications, or meeting preparation is preferred • A degree is not required • Fluency in languages must be provided in the application; no specific language is required in the posting

🏖️ Benefits

• Independent contractor (1099) arrangement; contractors manage their own taxes, benefits, and business expenses • Remote work • Contractor community with regular calls and all-company virtual gatherings • Opportunity for professional development through senior-level work and advanced or specialized certifications viewed favorably

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