Executive Assistant

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🍁 Vermont – Remote

🍁 Vermont – Remote

💵 $26 - $32 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Vermont Journal of Environmental Law

WebsiteLinkedInAll Job Openings

11 - 50 employees

⚖️ Legal

🤝 Non-profit

Legal • Non-profit

The Vermont Journal of Environmental Law is dedicated to providing an accessible forum for discussing contemporary environmental legal issues. It publishes high-quality articles authored by academics, practitioners, and students, and recognizes the interconnectedness of environmental issues with various other areas of law. The Journal features quarterly publications, an annual symposium, and a Top Ten Environmental Watch List, along with an EcoPerspectives Blog aimed at educating a broader audience on environmental legal matters.

📋 Description

• Provide administrative and teaching support for faculty and academic programs under the Vice Dean for Faculty • Liaise with students, faculty, staff, trustees, alumni, and outside organizations • Draft, proofread, edit, copy, and distribute reports, policies, manuals, instructional materials, publications, handbooks, correspondence, and other materials • Maintain faculty lists and update the faculty directory on the VLGS website • Provide course support, including ExamSoft and exam proctoring • Support the instructional budget through record keeping, expense documentation, and reimbursements • Support faculty retreats, orientation, meetings, and committees • Assist with meeting logistics, agendas, information gathering, minutes, communications, and committee follow-up • Coordinate the school’s course evaluation process • Make travel arrangements and maintain travel-related expense reports • Answer phones and emails, greet visitors, answer questions, take messages, and make appointments • Maintain manual and computerized files and records • Open, screen, and distribute mail • Provide backup support to executive assistants and Faculty Support personnel • Design and maintain filing systems and other processes • Complete other duties and special projects as assigned

🎯 Requirements

• Associate’s degree in an appropriate discipline, or a combination of education and experience from which comparable knowledge and skills are acquired • Two or more years of executive-level support or office management experience • Four or more years of comparable relevant administrative experience • Ability to use discretion in handling confidential information • Knowledge of higher education administration or legal office procedures preferred • Excellent planning, organizational, and interpersonal communication skills • Ability to work independently and as an engaged member of the Deans' Office team • Good time management, planning, administrative, and organizational skills • Good writing and math skills • Strong intercommunication skills and ability to interact courteously and efficiently with a wide variety of individuals • Proficiency with Microsoft Office Suite, database programs, internet search engines, and websites • Ability and flexibility to learn, adapt to, and master new technologies and systems • Experience with complex filing systems • Ability and willingness to speak publicly at small and large group gatherings, online and in-person • Ability to prioritize and manage multiple tasks and deadlines and reorganize under pressure • Ability to maintain professional demeanor in stressful situations • Must be able to work legally within the United States without sponsorship • Ability to perform all essential functions with or without basic accommodations • Resume and cover letter required for consideration

🏖️ Benefits

• Full benefits (medical, dental, vision, etc.) • 403b including 4% employer contribution • 2 weeks of paid vacation in addition to paid personal and sick days • 11 paid holidays plus two weeks of paid days off for Summer and Winter breaks • Employee Assistance Program • VLGS course participation with tuition assistance • Flexible schedule potential