Project Coordinator

🔥 36 minutes ago

🏄 California, Florida, +2 more states – Remote

🏄 California – Remote 🐊 Florida – Remote 🌲 North Carolina – Remote 🔔 Pennsylvania – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

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Xylem

WebsiteLinkedInAll Job Openings

10,000+ employees

⚡ Energy

☁️ SaaS

Energy • Environmental Monitoring • SaaS

Xylem is a global leader in water technology, providing solutions for water treatment, transport, and environmental monitoring. The company operates in various sectors, including agriculture, aquaculture, commercial and residential buildings, energy, pharmaceuticals, and municipal sewage and water treatment. Xylem offers digital solutions, pumps, water treatment systems, and metrology equipment to enhance water management and sustainability across these industries. They have a presence in about 150 countries and focus on innovation to tackle water-related challenges, such as reducing water loss and transforming wastewater into clean energy.

📋 Description

• Support and drive cross-functional initiatives focused on improving customer service processes across the order-to-cash lifecycle. • Coordinate project execution, manage timelines, align stakeholders, and support process improvement efforts across various teams. • Develop and maintain project plans, track action items, schedule meetings, prepare status updates, and ensure accountability for action items. • Document current and future-state workflows, identify gaps, and help standardize procedures. • Work closely with customer service, finance, supply chain, and commercial teams to support order management, billing, dispute resolution, invoicing, collections coordination, and customer communication processes. • Lead smaller-scale initiatives independently while supporting larger transformation programs under guidance. • Maintain project documentation, including risk logs, issue trackers, meeting notes, and decision registers. • Escalate project risks, timeline impacts, resource constraints, and unresolved issues to project leaders or functional leadership as appropriate. • Prepare clear, concise updates and presentations for leadership and cross-functional governance forums. • Support change management and communication planning to improve stakeholder engagement and adoption of new processes.

🎯 Requirements

• Bachelor’s degree in business, operations, supply chain, finance, or a related field is preferred. • Several years of experience in project coordination, project management support, customer service operations, order management, finance operations, shared services, or supply chain functions. • Hands-on experience supporting or coordinating initiatives tied to order-to-cash processes. • Strong communication, analytical, and problem-solving capabilities. • Ability to operate with a high degree of ownership and professionalism. • Knowledge of customer service and end-to-end order-to-cash processes. • Strong project coordination and ability to manage multiple project workstreams with minimal supervision. • Attention to detail, strong facilitation, follow-up, and stakeholder management skills. • Ability to analyze data and communicate status clearly to stakeholders. • Working knowledge of project management methodologies and tools. • Strong interpersonal skills and ability to work across teams. • Proficiency in Microsoft Office, especially Excel, PowerPoint, Teams, and project tracking tools. • Experience with ERP and CRM platforms such as SAP, Steeb, Salesforce, or similar systems. • Continuous improvement mindset; Lean, Six Sigma, or similar experience is a plus.

🏖️ Benefits

• paid Volunteer Program, Xylem Watermark • Employee Resource Groups (ERG)