Executive Assistant

🕒 Junho 24

🌐 Filipinas, África do Sul – Remoto

🇵🇭 Filipinas – Remoto 🇿🇦 África do Sul – Remoto

💵 $6 / hora

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

👨‍💼 Assistente Executivo

👻 Score fantasma 2%

O que significa: quão provável esta vaga está aberta sem contratação ativa.Como ler: 60% ou mais significa que achamos que é uma vaga fantasma. Pontuações mais baixas preocupam menos.Como pontuamos: tempo em aberto, republicações, vagas abertas vs tamanho do time, rapidez para fechar vagas, e se o salário está divulgado.Observação: é uma estimativa de dados públicos, não um julgamento da empresa. Vagas reais podem ter pontuação alta, então use como uma dica, não como um fato.

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Remote Raven

SiteLinkedInTodas as Vagas

11 - 50 funcionários

💼 Consultoria

📦 Logística

📣 Marketing

Consulting • Logistics • Marketing

Remote Raven é uma agência de recrutamento que se especializa em conectar empresas a assistentes virtuais altamente qualificados das Filipinas. Eles oferecem um processo de contratação simplificado, onde especialistas locais em recrutamento avaliam candidatos para garantir que atendam às necessidades empresariais. A Remote Raven fornece trabalhadores remotos com conjuntos de habilidades diversificadas, incluindo funções em contabilidade, atendimento ao cliente, marketing e suporte técnico, tornando-se uma solução versátil para empresas que buscam aprimorar suas equipes de forma eficiente.

Descrição

• Monitor and manage executive inboxes — triaging, flagging, and organizing incoming messages by priority • Draft and send correspondence on behalf of the executive with accuracy and appropriate tone • Ensure time-sensitive emails are surfaced and addressed promptly • Maintain a clean, organized inbox structure with consistent labeling and follow-up tracking • Build and maintain spreadsheets for tracking, reporting, and data organization using advanced Excel functions • Create and format professional documents in Microsoft Word for correspondence, reports, and internal use • Use Microsoft Office tools confidently across daily tasks — Outlook, Word, Excel, and PowerPoint • Organize and maintain data sets, trackers, and recurring reports with accuracy and consistency • Manage executive calendars including meetings, sessions, calls, and internal/external appointments • Coordinate scheduling logistics across multiple stakeholders and time zones • Proactively resolve scheduling conflicts and protect executive time for top priorities • Send confirmations, reminders, and prep materials ahead of all scheduled sessions • Join select calls and meetings to take detailed and accurate Minutes of Meeting (MOM) • Distribute meeting notes and action items to relevant stakeholders promptly following each session • Track action items from meetings and follow up to ensure completion • Maintain organized documentation of meeting outcomes, decisions, and ongoing commitments • Create clean, professional presentation decks for internal and external use as directed by the executive team • Plan and book complete travel itineraries including flights, accommodations, and ground transportation • Handle a wide range of back-end administrative tasks that keep the executive team's operations running smoothly • Maintain organized documentation and digital files across tools including Monday and PandaDoc • Join occasional calls as needed to support note-taking, follow-up, or coordination — this is a light but expected part of the role • Communicate professionally with internal and external contacts when representing the executive team • Anticipate needs and act ahead of requests — this role requires genuine proactivity, not just responsiveness • Identify potential issues, conflicts, or gaps before they become problems and address them independently when possible

🎯 Requisitos

• Strong proficiency in Microsoft Office, with particular strength in Excel — this is a key requirement for this role • Proven experience as an Executive Assistant or in a senior administrative support role • Excellent written communication skills — your emails, documents, and meeting notes are clear and professional • Strong organizational skills with the ability to manage multiple tasks, tools, and priorities simultaneously • Experience creating presentation decks — comfortable with PowerPoint, Google Slides, or Canva • Familiarity with project or task management tools such as Monday.com • Experience with document workflow tools such as PandaDoc, or willingness to learn quickly • Demonstrated discretion and trustworthiness — you understand the weight of handling confidential information • Proactive, self-directed, and comfortable working independently in a remote environment