Bilingual Executive Assistant, Spanish-English

🕒 Agosto 5

🌐 Filipinas, Colômbia – Remoto

🇵🇭 Filipinas – Remoto 🇨🇴 Colômbia – Remoto

⏰ Tempo Integral

🟢 Júnior

🟡 Pleno

👨‍💼 Assistente Executivo

🚫👨‍🎓 Sem graduação necessária

👻 Score fantasma 56%

O que significa: quão provável esta vaga está aberta sem contratação ativa.Como ler: 60% ou mais significa que achamos que é uma vaga fantasma. Pontuações mais baixas preocupam menos.Como pontuamos: tempo em aberto, republicações, vagas abertas vs tamanho do time, rapidez para fechar vagas, e se o salário está divulgado.Observação: é uma estimativa de dados públicos, não um julgamento da empresa. Vagas reais podem ter pontuação alta, então use como uma dica, não como um fato.

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Virtual Assist

SiteLinkedInTodas as Vagas

11 - 50 funcionários

📣 Marketing

📦 Logística

💼 Consultoria

Marketing • Logistics • Consulting

A Virtual Assist é um serviço que fornece assistentes virtuais especializados para ajudar proprietários de negócios a delegar tarefas ocupadas, como administração, e-mails e gerenciamento de mídias sociais. Ao liberar tempo, a Virtual Assist permite que os clientes se concentrem no crescimento de seus negócios e tomem decisões impactantes sem se sobrecarregar com responsabilidades rotineiras. Seja para pequenos empresários ou consultores financeiros, a empresa visa aumentar a produtividade e otimizar operações a um custo eficaz.

Descrição

• Manage and maintain executive calendars, schedules, and appointments. • Schedule meetings, calls, interviews, and other appointments while coordinating with multiple parties. • Send meeting confirmations, reminders, follow-ups, and calendar invitations. • Coordinate internal and external meetings and ensure all necessary details are communicated. • Assist with appointment setting and follow-up communication with prospects, clients, candidates, and business contacts. • Create, publish, and manage job postings across various hiring platforms. • Assist with recruiting by reviewing applicants, coordinating interviews, communicating with candidates, and tracking hiring progress. • Maintain organized records of candidates, applications, interviews, and recruitment activities. • Support project management by tracking tasks, deadlines, deliverables, and project status. • Coordinate with team members to ensure projects and assigned tasks stay on schedule. • Maintain project management platforms such as Asana, ClickUp, Trello, Monday.com, or similar tools. • Follow up with team members on outstanding tasks and provide status updates to leadership. • Prepare reports, documents, spreadsheets, presentations, and other administrative materials. • Manage and organize emails, messages, files, and other business communications. • Conduct research and compile information as requested by leadership. • Assist with CRM updates, lead tracking, and maintaining accurate business records. • Support recruitment, sales, marketing, and administrative initiatives as needed. • Help create, improve, and document internal processes and workflows. • Organize digital files, documents, contracts, and other company information. • Coordinate special projects and administrative assignments from leadership. • Proactively identify tasks, issues, or opportunities that require attention and communicate them to leadership. • Perform other administrative and project-related duties as assigned.

🎯 Requisitos

• Minimum of 2–3 years of experience as an Executive Assistant, Virtual Assistant, Project Coordinator, Operations Coordinator, or similar role. • Excellent written and verbal English communication skills. • Strong appointment-setting, scheduling, and calendar management experience. • Previous experience with project management, project coordination, or operations is highly preferred. • Experience creating and managing job postings on platforms such as Indeed, LinkedIn, Facebook, or similar hiring websites. • Experience assisting with recruitment and candidate coordination is a plus. • Strong proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, and Google Sheets. • Experience with project management platforms such as Asana, ClickUp, Trello, Monday.com, Notion, or similar tools. • Familiarity with CRM systems and other business software. • Excellent organizational and time-management skills. • Strong attention to detail and ability to follow through on tasks. • Ability to manage multiple projects, deadlines, and priorities simultaneously. • Strong follow-up skills and ability to keep team members accountable for assigned tasks. • Proactive problem-solving mindset with the ability to work independently. • Ability to communicate professionally with executives, clients, candidates, and team members. • Highly dependable, organized, and adaptable in a fast-paced environment. • Strong sense of confidentiality, professionalism, and integrity. • Ability to learn new software, systems, and processes quickly.

🏖️ Benefícios

• Paid training • Work from home