Grants & Contracts Administrator

Job not on LinkedIn

🕒 September 18

🌲 North Carolina – Remote

🌲 North Carolina – Remote

💵 $61k - $98.8k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 18%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Duke Careers

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1924

💼 Consulting

🏥 Healthcare

📚 Education

Consulting • Healthcare • Education

Duke Careers is a platform connected to Duke University's rich legacy, established in 1924. It aims to celebrate the centennial of Duke University while providing resources, stories, and interviews that reflect the university's history, current achievements, and future aspirations. A key focus of Duke Careers is to engage with alumni and the community, showcasing the transformative impact of education and leadership within the university.

📋 Description

• Manage and oversee an assigned portfolio of complex grants and contracts • Assist faculty/PI with development, preparation, and submission of grant and contract proposals • Ensure applications and contracts meet agency and university guidelines, timelines, and deadlines • Develop budgets and budget justifications; proof budgets for inconsistencies and accuracy • Prepare, coordinate, and review proposal elements including biosketches, justifications, and facilities/resources • Monitor compliance with agency and University regulations and verify financial information and overhead rates • Review sponsored projects through the Sponsored Projects System and ensure institutional signatures • Advise faculty/PI on administrative requirements, budget adjustments, revisions, deadlines, and research protection protocols • Manage project budgets, reporting, compliance timelines, WBSEs, sub-recipient requirements, sub-agreements, cost transfers, overdrafts, revenue, and project closeout • Reconcile monthly budget reports and identify corrections and adjustments • Maintain financial records according to institutional retention guidelines • Monitor patient care expense charging to study cost objects • Develop project management plans for faculty/PI or senior grants administrator review • Manage effort allocation and cost-sharing adjustments • Establish SOPs for tracking sponsor payments • Interpret departmental policies and procedures and submit reports to management when requested

🎯 Requirements

• Bachelor's or Master's degree in a field of study directly related to the specific position • Candidates with a Bachelor's or Master's degree in a directly related field require no experience • Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke, Basic Compliance, Duke Human Research Training, Budget Development and Negotiation Training, and Industry Funded Clinical Research—Process for Contracts within the first six months of hire • Successful completion of the Research Administration Academy (RAA); employees without RAA training must complete it within 12 months of start date • Maintain certification(s) through continuing education requirements • Ability to analyze data and formulate conclusions • Ability to learn changing technologies related to grants and contracts management • Proficient use of computers and solid working knowledge of MS Office Suite (Word, Access, Excel, PowerPoint) • Ability to communicate verbally and in writing with all levels of the organization • Ability to manage and prioritize multiple projects/tasks simultaneously • Ability to create verbal and written reports • Knowledge of federal rules and regulations relating to research grant and/or contract activity • Knowledge of Duke University policies, procedures, processes, systems, and offices relating to grant and contract submission and management • Ability to apply federal and university rules to management of effort allocation • Ability to apply costing rules and regulations to federally funded projects • Experience with or ability to perform required functions in SPS, R3, grants.duke, and SES • Understanding of financial processes and controls, including reconciliation • Advanced tier: 3 years of relevant experience; Senior tier: 6 years; Lead tier: 3 years • Candidates must reside in one of Duke's approved states for remote work

🏖️ Benefits

• Comprehensive medical and dental care programs • Generous retirement benefits • Family-friendly and cultural programs • 100% remote work option for approved states