Construction Project Operations Coordinator

Job not on LinkedIn

🕒 September 14

🗽 New York – Remote

🗽 New York – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Review active projects individually to determine current status and next steps • Identify delayed projects or missing required actions • Review project notes, contracts, approvals, and supporting information • Generate tasks for internal team members • Monitor outstanding assignments and follow up when work is falling behind • Maintain visibility into project progress across the team • Escalate issues requiring management involvement • Create work orders when projects reach the appropriate stage • Coordinate scheduling of approved construction work • Confirm required documentation is complete before projects move forward • Track signed contracts, pre-work requirements, and other project milestones • Coordinate recurring activities between office staff and project teams • Enter and update project information in the New York State program platform • Follow required state processing procedures • Ensure state submissions match internal CRM records • Review completed projects for required closeout documents • Organize photos, completion documentation, customer attestations, and other required materials • Submit completed project information for state review and payment • Track submissions until issues or corrections are resolved • Maintain accurate project information in Zoho CRM • Ensure CRM records align with state-system information • Review contracts and supporting documents for completeness • Maintain detailed project notes • Track missing or incomplete information • Keep project files and documentation organized

🎯 Requirements

• Previous project coordination, operations, or project-management experience required • Construction or home-services experience strongly preferred • Experience reviewing contracts, scopes, work orders, or project documentation strongly preferred • CRM experience required • Strong documentation and data-entry skills • Experience tracking multiple active projects simultaneously • Government-program, utility, energy-efficiency, or regulated-workflow experience is a plus • Strong written and spoken English required • Construction administration or project closeout experience is a strong plus • Strong project-management and coordination skills • Highly organized and detail-oriented • Comfortable reviewing contracts and construction documentation • Able to understand project status and determine logical next steps • Strong task-management and follow-up ability • Comfortable coordinating work across multiple team members • Reliable and process-driven • Able to identify discrepancies rather than simply entering data • Comfortable learning detailed government-program requirements • Knowledge of Zoho CRM • Knowledge of the New York State Program Platform; client training provided • Microsoft Excel / Google Sheets • Microsoft Office / Google Workspace • Document and file management platforms • Native or near-native English accent required • Availability for 40 hours per week, Monday through Friday, generally 9:00 AM–5:00 PM EST • Must work under an independent contractor agreement / Master Services Agreement and Statement of Work

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Remote work • Flexible scheduling subject to mutual written agreement • Client training provided for the New York State Program Platform