Office Manager, Accounts Receivable

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20four7VA

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B2B • eCommerce • SaaS

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

51 - 200 employees

Founded 2010

🤝 B2B

🛍️ eCommerce

☁️ SaaS

📋 Description

• Track, manage, and follow up on outstanding invoices • Pursue overdue AR and ensure timely collection • Maintain accurate records of payments, outstanding balances, and customer communication • Coordinate with the local bookkeeper for alignment on AP/AR workflows • Build and maintain project files and job folders • Create, manage, and organize digital documentation via Google Drive • Ensure compliance documentation for subcontractors is updated • Vet subcontractors and maintain compliance records • Oversee administrative workflow as an extension of the office manager role • Help implement and streamline internal systems as needed • Assist in communication management (text message handling, phone answering once a system is in place)

🎯 Requirements

• Strong AR experience (collection, tracking, follow-up) • Experience in construction admin, project coordination, or similar industry background • Familiarity with construction processes such as permitting, subcontractor management, and compliance • Proficiency with QuickBooks (required) • Strong experience with Google Workspace (Drive, Docs, Sheets) • Highly organized, detail-oriented, and able to manage multiple tasks • Ability to work independently and maintain consistent productivity

🏖️ Benefits

• Independent contractor engagement • Ability to work remotely