Program Assistant – Healthcare Staffing

🕒 October 2

🇺🇸 United States – Remote

⏰ Full Time

🔴 Lead

🎯 Recruiter

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Aptive Resources

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2012

🎖️ Defense

📦 Logistics

📣 Marketing

Defense • Logistics • Marketing

Aptive Resources is a management consulting firm based in Alexandria, Virginia, specializing in providing innovative solutions to federal government agencies, particularly in veteran and civilian health sectors. With a strong focus on performance optimization, human capital, and data analytics, Aptive aims to improve the quality and accessibility of health care services for veterans and the general public. The company utilizes technology and human-centered services to bridge divides and enhance public service delivery for multiple agencies, including Veterans Affairs, Defense, and others.

📋 Description

• Maintain and update staffing rosters and program trackers • Take meeting minutes, synthesize key takeaways, and track action items • Monitor and respond to inquiries across Microsoft Teams, email, and other communication channels • Draft meeting agendas and coordinate meeting invitations • Support communication and coordination across internal teams, subcontractors, and client stakeholders • Monitor candidate communications, including text traffic, and respond to general inquiries • Escalate candidate questions or issues to appropriate internal teams • Assist with resolving candidate onboarding, scheduling, or program participation issues under Project Manager guidance • Maintain program documentation, staffing records, and operational trackers • Support security tracking and coordinate escalations for new and active staff • Assist with onboarding activities for new program staff • Follow up with stakeholders to ensure timely completion of action items • Coordinate with cross-functional teams to support program delivery and operational needs

🎯 Requirements

• At least one (1) year of experience supporting project management, program coordination, administrative operations, or healthcare staffing programs • Ability to prioritize competing tasks and manage workload effectively with minimal supervision • Strong organizational skills and high attention to detail • Ability to manage multiple priorities and pivot quickly in a fast-paced environment • Excellent written and verbal communication skills • Proficiency with collaboration and communication tools such as Microsoft Teams, Jira, or similar platforms • Ability to work both independently and cross-functionally within a collaborative team environment • Experience supporting healthcare staffing programs or healthcare operations • Familiarity with Veterans Health Administration (VHA) structures, policies, or compliance processes • Experience working in a federal contracting or government services environment

🏖️ Benefits

• Equal opportunity employer • Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply