RFP Analyst

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Avantor

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1904

🔬 Science

🧬 Biotechnology

⚕️ Healthcare Insurance

Science • Biotechnology • Healthcare Insurance

Avantor is a leading life science tools company and global provider of mission-critical products and services to the life sciences and advanced technology industries. The company collaborates with scientists around the world to enable breakthroughs in medicine, healthcare, and technology. Avantor offers a proven portfolio of trusted, quality brands used in research, development, and production activities across more than 300,000 customer locations in 180 countries. It focuses on supporting scientific journeys through reliable products, digital solutions, innovation, and manufacturing facilities. Avantor is committed to sustainability, advancing biopharma, and enhancing scientific collaboration with digital technologies.

📋 Description

• Preparing, coordinating, and managing bids, tenders, or proposals in response to requests for proposals (RFPs), requests for quotations (RFQs), or other procurement solicitations • Reviews, prepares, & processes global and high profile complex formal RFPs • Assess requirements and compliance guidelines of RFPs • Facilitates RFP kick-off calls and additional implementation calls with business owners and leadership • Coordinates response material from all pertinent parties and departments (i.e. Sales, Contracts & Pricing) • Cross references product matches to provide equivalent or alternative product solutions to the customer • Reconciles the pricing and units of measure (quantities) for final document presentation • Create and Manipulate large data sets within Excel Spreadsheets (V-Lookup, Pivot Tables, etc.) • Analyzes complex RFP’s with account owners to ensure margin protection and ability to comply upon contract award • Ensure critical RFP deadlines are met and the RFP submission is complete and without errors • Contacts customers and vendors to collect information and respond to inquiries when necessary • Monitors RFP/Bid mailbox and serves triage role, assigning tasks to appropriate person • Acts as liaison and support for associates in Coimbatore office who are handling daily Bid workload • Works closely with Contracts team regarding legal matters and advises team accordingly • Use of RFP Evaluation Chat GPT in support of proposal writing • Recaps processed proposals for win/loss status • Utilizes Microsoft Teams to record daily RFP and Bid activity • Assist with Training of new Bid Coordinators on RFP Process and Excel Skills • Performs other duties as assigned

🎯 Requirements

• Bachelor's degree or equivalent training in business, marketing, or sales functions, or equivalent work experience • 3–5 years’ experience in bid or proposal management, sales, or procurement required • Advanced Excel proficiency required • Advanced proficiency in Microsoft Word, including formatting, proofreading, and integrating graphics • Strong overall skills in Microsoft Office • Strong experience working with RFPs and communicating with all levels of management • Experience in project management • Knowledge of contracts/legal language

🏖️ Benefits

• Health insurance • Retirement plans • Paid time off • Flexible work arrangements • Professional development