Executive Assistant

🔥 1 minute ago

🇨🇦 Canada – Remote

💵 $37k - $70k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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BMO U.S.

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

🛡️ Insurance

💼 Consulting

📦 Logistics

Insurance • Consulting • Logistics

BMO U. S. is a diversified financial services company operating in the United States. It offers a broad range of financial products and services including personal and business banking, mortgage services, investments, financial planning, insurance, and wealth management. Additionally, it provides commercial loans, commercial mortgages, and other financial solutions tailored for small businesses and large enterprises. The company places a strong emphasis on customer service and offers digital and cross-border banking solutions to meet the needs of diverse clients. BMO U. S. is also involved in asset management and capital markets operations, making it a full-service financial institution.

📋 Description

• Perform administrative and clerical tasks, financial administration, and human resources administration • Provide professional support to one or more managers and their direct reports • Provide general office services while following administrative, operational, and control standards • Support strategic initiatives by tracking metrics and milestones • Build relationships with internal and external stakeholders • Analyze data and information to provide insights and recommendations • Lead planning, coordination, and implementation of department events • Provide specialized professional support to an executive and senior managers • Coordinate and monitor budgets and report results versus budget • Coach and mentor junior administrative assistants • Manage calendars, events, meeting invitations, rooms, and meeting resources • Develop and maintain filing systems and documentation • Write, edit, and distribute tailored communications • Answer the central phone line and resolve or escalate inquiries • Process invoices and manage expense claims and reports • Track expenses against budgets • Arrange business travel, including flights and hotels • Coordinate premises, building matters, relocations, office planning, and furniture requirements • Maintain supplies inventory and place supply orders • Document and coordinate vacation and absence scheduling • Coordinate staff training requirements • Organize work information for accuracy and completeness • Handle escalations from other employees • Make sound, risk-informed decisions that protect assets and support business strategy

🎯 Requirements

• Typically 3–5 years of experience in an administrative/professional support function • Post-secondary degree in a related field of study desirable • Specialized knowledge • Good verbal and written communication skills • Good organization skills • Good collaboration and team skills • Good analytical and problem-solving skills • Ability to handle complex and diverse tasks within given rules/limits • Ability to analyze issues and determine next steps • Ability to apply BMO’s Risk Management Framework, Risk Culture, and approved Risk Appetite • Ability to adhere to applicable policy documents, laws, and regulations

🏖️ Benefits

• Health insurance • Tuition reimbursement • Accident and life insurance • Retirement savings plans • Performance-based incentives • Discretionary bonuses • Other perks and rewards • In-depth training and coaching • Manager support and network-building opportunities • Tools and resources to reach new milestones • Accommodations available on request for candidates taking part in all aspects of the selection process