Associate Manager, Payroll

🕒 July 14

🐊 Florida, New Jersey, +2 more states – Remote

🐊 Florida – Remote 🏖️ New Jersey – Remote 🏈 Ohio – Remote 🤠 Texas – Remote

💵 $81.1k - $111.5k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🧾 Payroll

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Shiseido

WebsiteLinkedInAll Job Openings

10,000+ employees

🏭 Manufacturing

📣 Marketing

🍽️ Food & Beverage

Manufacturing • Marketing • Food & Beverage

Shiseido is a global leader in beauty and cosmetics, known for its high-quality skincare, makeup, and fragrance products. With a rich heritage and commitment to innovation, Shiseido combines traditional Japanese artistry with modern science to enhance beauty and promote well-being. The brand is dedicated to providing luxurious experiences and has a wide range of products catering to different skin types and preferences.

📋 Description

• Process Bi-weekly payroll for SAI • Oversee all Time & Labor – Time off and Timesheets • Assist with ADP Databridge process ensuring data is passing timely from HR System • Provide reporting as needed • Responsible for maintenance of the database i.e., new hires, terms, changes, validation tables • Assist with tax inquiries/issues • Provide data for audits • Maintain Time and Labor database/functions • Ensure policies & rules are set up and applied correctly to employee profiles • Update leave policies specific to any Federal/State leave laws • Audit all Time Off requests to ensure approvals are provided by managers in a timely manner • Audit Time Off Balances to ensure employees are staying within limits of the policy • Responsible for all Timesheets to ensure that employees have completed punches and managers are approving timely/Correct errors as needed • Responsible for wage garnishment processing/ensure timely updates of new orders or termination of orders • Ensure timely updates of all Third-Party Sick Pay entries • Calculate and process all related leave of absence payments (disability, maternity, intermittent leave, etc.) • Process special payments, i.e., bonus, retro, awards, severance, executive medical reimbursement, taxable fringe benefits, etc. • Provide regular bi-weekly/monthly reports as requested • Manage ADP Security Management (self-service and product users) • Respond to employee inquiries on pay and taxes/requests for reports • Assist with processing and performing audits on all external files from vendors related to retirement and benefits • Ensure payroll compliance for proper set-up of state & local tax jurisdictions • Work with Benefits to ensure all employees have correct deductions in place • Assist with Federal/State amendments and issue corrected W2s as needed • Ensure compliance/work with Payroll Provider on set-up of all state/local tax jurisdictions for SAC & SAI • Assist with reports or requested information needed for annual Finance, IT, and WC audits • Work with Benefits on all 401K audits - provide payroll data as needed/Non-Discrimination Testing • Liaison with outside payroll service for issues on payroll and taxes/projects • Work on special projects as needed (i.e., integration with new systems/vendors; set up of new benefit plans/vendors) • Provide support/assistance to Management as needed

🎯 Requirements

• Requires a minimum of 3 years’ experience, preferably with ADP payroll services • Must have basic knowledge of legal requirements associated with payroll and record keeping • Must have experience with multi-state payroll processing & disability • Must be able to interact professionally with employees at all levels • Requires good verbal & written communication skills • Proficient in MS Word, Excel, PowerPoint & Outlook

🏖️ Benefits

• Medical, Dental, & Vision Insurance • Life and Disability Insurance • Paid Time Off • Paid Volunteer Days • Paid Company Holidays • Paid Parental Leave • 401K with 6% Company Match • Talent Development & Learning Programs • Internal & International Mobility • Product Discounts & Annual Gratis • Employee Led Affinity Groups • Tuition Reimbursement