Project Administrator – Turnaround

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Canoco Group

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2017

⚡ Energy

🤝 B2B

Energy • B2B

Canoco Group is an Alberta-based industrial energy services company that provides turnarounds, shutdown and maintenance, new construction, shop fabrication, and specialty welding and exchanger services for large-scale energy and industrial facilities. The firm offers a trademarked bolted joint integrity (BJIM) program, welder testing, electrical & instrumentation, civil services, and turnkey mechanical support for clients in sectors such as oil & gas, petrochemicals, mining, hydrogen and renewables. Canoco emphasizes safety, quality, and minimizing downtime through hands-on project execution, field expertise, and continuous improvement.

📋 Description

• Support a fast-paced turnaround environment and play a key role in coordinating administrative functions throughout the duration of the project • Manage employee schedules, shift rotations, absences, and vacation requests • Prepare, distribute, and reconcile daily sign-in sheets and employee timesheets • Process overtime request forms, obtain required client approvals, and ensure accurate payroll documentation • Complete daily, weekly, and monthly reports required by Canoco and the client • Coordinate vehicle passes, visitor passes, and maintain tracking of expiry dates • Process personnel changes, update employee records in Aimsio, and communicate updates with head office • Coordinate employee onboarding activities, including site training registrations • Manage employee terminations by completing documentation, updating schedules, cancelling bookings, and notifying appropriate personnel • Support the coordination and communication of site logistics • Provide administrative support to site supervision and project personnel • Thrive in a fast-paced turnaround environment while maintaining accuracy, organization, and attention to detail • Demonstrate strong communication, teamwork, and problem-solving skills while maintaining a commitment to safety, quality, and professionalism

🎯 Requirements

• Previous experience in a Project Administrator, Site Administrator, or similar administrative role • Experience working in the Oil & Gas or Industrial Construction industry is considered a strong asset • Proficiency with Microsoft Office Suite, with advanced Excel skills preferred • Experience with Aimsio or similar workforce management software is an asset • Ability to commit to a 12 & 2 rotation, working up to 12-hour days for the full duration of the turnaround • Valid Class 5 Driver’s License

🏖️ Benefits

• Fly-in/Fly-out opportunity with charter flights from Edmonton or Calgary • Camp accommodations provided • Travel allowance program available for eligible out-of-province workers • Opportunity to work on a major industrial turnaround project with an experienced team