Events Coordinator

🕒 September 25

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

💵 $55k - $65k / year

⏰ Full Time

🟢 Junior

🎪 Events

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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Chartwell Law

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2002

💼 Consulting

🛡️ Insurance

📦 Logistics

Consulting • Insurance • Logistics

Chartwell Law is a law firm that defends employers, self-insured entities, and insurance carriers in matters involving workers' compensation, employment and labor law, business disputes, and general liability. The firm also represents health care systems, providers, and hospitals in professional liability, general liability, labor and employment, and workers’ compensation matters, providing litigation and defense services across multiple jurisdictions.

📋 Description

• Support planning, coordination, and execution of client-facing and internal firm events • Assist with conferences, networking events, seminars, sponsorship activations, client entertainment, holiday parties, retreats, and employee engagement activities • Coordinate event logistics, timelines, planning documents, project trackers, registration, RSVPs, attendee communications, venues, catering, promotional products, and travel administration • Coordinate sponsorship logistics, including registrations, shipping materials, promotional items, booth requirements, setup, and breakdown • Maintain event calendars, deadlines, sponsorship obligations, documentation, vendor information, CRM records, and marketing databases • Create invitations, registration communications, reminder emails, and post-event follow-up messages • Support social media promotion, website updates, marketing materials, post-event reports, and follow-up recommendations • Manage the firm's Uber account and assist with Navan travel program administration • Collect event performance data, track expenses, process invoices, and reconcile records • Travel to events as needed to provide on-site logistical and operational support • Manage multiple projects, meet deadlines, support process improvements, and maintain event planning procedures and best practices • Collaborate with events, marketing, business development, attorneys, firm leadership, and external vendors

🎯 Requirements

• Bachelor's degree in Marketing, Communications, Hospitality Management, Event Management, or related field preferred • 1–3 years of event planning, business development, marketing, or related experience in a law firm or professional services environment • Ability to travel as needed, including occasional evenings and weekends • Must be near a major airport hub, preferably on the East Coast • Experience with Monday.com, Nexl, Canva, or similar MarTech platforms preferred but not required • Experience supporting events, meetings, sponsorships, or project coordination activities preferred • Experience working in a professional services environment • Legal industry experience preferred but not required • Strong organizational and project coordination skills • Proficiency with Microsoft Office Suite required • Excellent written and verbal communication skills

🏖️ Benefits

• Fully remote designation • Travel to events as needed with on-site event support • Opportunity to support business development, marketing, and employee engagement initiatives

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