Real Estate Operations – Admin Coordinator

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Easy Outsource

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Easy Outsource is a North-American based organization specializing in outsourcing solutions to help businesses access a larger pool of talent while reducing operational costs. They offer a variety of services, including virtual assistance, website design, finance and accounting, recruitment, digital marketing, and graphic design. Their focus is on providing businesses with cost-effective strategies to enhance productivity and concentration on core functions, facilitated by a local account manager to ensure quality and accountability in the outsourcing process.

📋 Description

• Maintain organized digital folders for each property, including warranties, receipts, vendor contacts, and service records. • Keep property information up to date, including square footage, floor plans, photos, lease details, pricing, and other property documents. • Manage insurance records, request renewal quotes, track policies, premiums, coverage, carriers, and renewal dates. • Maintain a centralized calendar for business, property, vehicle, insurance, LLC, and website renewal deadlines. • Update and maintain lease agreements, rental applications, utility spreadsheets, and CAM/expense records. • Create and improve checklists and SOPs for tenant onboarding, including background checks, lease execution, deposit verification, move-in documentation, and key release. • Organize company email inboxes by archiving or removing unnecessary emails and monitoring storage usage. • Provide general administrative and operational support as needed.

🎯 Requirements

• 2+ years of experience in administrative support, operations, real estate, or property management. • Strong organizational and document management skills. • Proficient in Google Workspace and Microsoft Office, particularly Excel or Google Sheets. • Excellent attention to detail, time management, and communication skills. • Ability to work independently and manage multiple priorities in a remote environment.

🏖️ Benefits

• Flexible work arrangements • Paid time off