Executive Assistant

Job not on LinkedIn

November 10

Apply Now

Receive Emails with Similar Jobs

FirstPrinciples Holding Company

WebsiteLinkedInAll Job Openings

B2B • Enterprise • Finance

FirstPrinciples Holding Company focuses on building and scaling a portfolio of successful commercial businesses. The company leverages strategic insight and operational expertise to maximize value and growth within its portfolio companies. FirstPrinciples aims to provide sustainable solutions that drive long-term success for its partners and stakeholders.

51 - 200 employees

🤝 B2B

🏢 Enterprise

💸 Finance

📋 Description

• Provide proactive administrative and operational support to the leadership team and broader organization. • Manage complex calendars, including scheduling internal and external meetings, interviews, and cross-functional calls, while anticipating potential conflicts and priorities. • Prepare agendas, develop presentation materials, and ensure participants are fully briefed and prepared for meetings. • Attend select meetings to capture key action items, track deliverables, and ensure timely completion of follow-up tasks. • Provide daily recaps and meeting summaries to maintain clarity, alignment, and accountability. • Coordinate meeting and event logistics such as scheduling, communications, presentations, and post-meeting follow-up. • Maintain effective internal communication channels and serve as a liaison between leadership, staff, and external partners. • Plan and manage all domestic and international travel arrangements for staff, including flights, accommodations, ground transportation, and detailed itineraries. • Coordinate registration, logistics, and materials for conferences, speaking engagements, and external events. • Manage travel-related correspondence, approvals, and expense reporting to ensure timely processing and compliance. • Anticipate travel needs, proactively identify potential issues, and implement solutions to ensure smooth and seamless execution. • Serve as the primary point of contact for vendors and partners related to travel and event logistics. • Lead the planning and execution of leadership meetings, team offsites, retreats, virtual events, partner meetings, and team-building activities. • Coordinate all event logistics, including venue selection, catering, materials, technology support, and vendor management. • Develop and manage event timelines, budgets, and schedules to ensure smooth execution and adherence to organizational goals. • Handle post-event follow-up, including communications, feedback collection, and documentation of key outcomes. • Anticipate potential issues and proactively implement solutions to ensure events run seamlessly. • Oversee general administrative processes to ensure smooth daily operations across teams and functions. • Support new hire onboarding, including account setup, access permissions, workspace logistics, and orientation coordination. • Coordinate team recognition programs, gifts, and special initiatives to foster a positive workplace culture. • Maintain organized records and documentation across shared systems (e.g., Google Drive, Asana, Confluence) to ensure accessibility and compliance. • Track key organizational initiatives and projects, monitoring milestones and deliverables to ensure timely completion. • Facilitate cross-functional coordination to support project execution and information flow between teams. • Identify opportunities to streamline workflows and implement process improvements that enhance operational efficiency.

🎯 Requirements

• Bachelor’s degree in business administration, communications, or related field. • 3–5+ years of experience as an Executive Assistant, Administrative Assistant, or Operations Coordinator in a fast-paced or high-growth organization. • Proven ability to manage multiple projects simultaneously and meet deadlines with minimal supervision. • Proficiency in productivity tools (Google Workspace, Slack, Asana, Confluence, etc.). • Track record of supporting senior executives or leadership teams. • Exceptional organizational, time-management, and prioritization skills with strong attention to detail. • Strong written and verbal communication skills, with the ability to represent the organization professionally in all interactions. • High degree of discretion and confidentiality when handling sensitive information. • Self-starter with a solutions-oriented mindset and a passion for enabling teams to operate efficiently.

🏖️ Benefits

• Health insurance • Flexible work arrangements • Professional development • Paid time off