Regional Administrative Manager

🕒 June 24

🏄 California – Remote

🏄 California – Remote

💵 $120k - $155k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👔 Manager

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Freeman Mathis & Gary, LLP

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1997

🏥 Healthcare

🛡️ Insurance

🏗️ Construction

Healthcare • Insurance • Construction

Freeman Mathis & Gary, LLP is a law firm that provides strategic legal counsel and trial advocacy for corporate and insured clients, with practice strengths in litigation, trial and appellate work, e-discovery, and emergency legal support. The firm advises insurers and insureds on risk management matters (including cyber risk), offers thought leadership and training (trial academy, roundtables), and maintains regional/national locations to serve clients across multiple venues. Freeman Mathis & Gary emphasizes client-focused advocacy, regulatory and compliance guidance, and rapid emergency response for insureds and counterparties.

📋 Description

• Supervise Administrative Managers, legal assistants, receptionists, office coordinators/supervisors, administrative assistants, and interns • Monitor and coordinate legal assistant/attorney staffing ratios and workflow • Manage timekeeping of direct reports by reviewing and approving weekly timecards, PTO requests, monitoring and managing hours, breaks and overtime requests • Assess staff performance, provide coaching/guidance and address performance issues when needed, conduct annual performance reviews of direct reports • Understand and able to perform basic employee relations • Recruit, interview and hire: review/vet resumes, conduct and coordinate interviews, and obtain final approval for hiring • Employee onboarding duties (determine office seating, ensure office services and IT have set up office/workstation and created required User accounts) and offboarding duties • Partner with business leaders ensuring needs from different departments are being met • Collaborate with the development and implementation of training for assigned staff • Work closely with firmwide Directors and Managers to implement and improve firm policies and procedures • Ensure the offices are functional, safe, and adequately stocked with necessary supplies • Interact with property managers and manage vendors in support of office operations • Plan, schedule and promote office events (e.g. monthly breakfasts, happy hours, holiday parties, staff meetings, partnership meetings) • Monitor costs and expenses to assist in budget preparation • Some travel required; other duties as assigned

🎯 Requirements

• Bachelor’s degree in business administration, management, or related field preferred • Minimum 5 years’ experience in a management/supervisory role in a professional service setting • Ability to work independently with little to no supervision and perform in a fast-paced, dynamic work environment • Determination and desire to drive continuous improvement of operations • Ability to communicate effectively with all levels of management • Ability to work with sensitive information while maintaining confidentiality • Proficiency with MS Office • Strong Excel skills and DocuSign skills preferred • Ability to multi-task, prioritize and work under tight deadlines • Excellent organizational skills for optimal workflow and efficiency • Excellent time management, interpersonal and communication skills • Adaptable to changing priorities and work demands • Pro-active, follows through with minimum direction, and displays initiative • Exhibits a positive attitude and has confidence.

🏖️ Benefits

• Competitive compensation • Comprehensive benefits package, including medical, dental, and vision • HSA and FSA plans available for employees and dependents • Work-life balance • Generous PTO policy • 401K plan including a 3% Employer Safe Harbor contribution • Firm paid life insurance and long-term disability • Employee Assistance Program • Year-end bonuses and referral fee programs