Payroll and Benefits Administrator

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Gugu Robotics

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2016

🚘 Automotive

🎖️ Defense

🏥 Healthcare

Automotive • Defense • Healthcare

Gugu Robotics is a pioneering startup based in West Africa, dedicated to harnessing the power of AI, robotics, and drone technology to create innovative solutions for various industries. Founded by visionary engineer Emmy Pencil, the company specializes in designing and building customized robotic systems, drones, and AI-enabled electric vehicles that address critical challenges across sectors such as agriculture, military, medical, and beyond. With a diverse team of experts, Gugu Robotics aims to redefine possibilities in automation and efficient energy solutions to shape the future of technology.

📋 Description

• Enter and verify employee data changes in the HRIS/payroll system — new hires, terminations, address changes, direct deposit details, and tax forms • Coordinate and administer semi-monthly payroll for salaried and hourly employees across Canada and the U.S., ensuring accuracy and compliance with local laws • Run pre-payroll reports for regular and off-cycle payrolls, and prepare termination documentation, for review by the Payroll & Benefits Lead • Validate timesheets and hours worked, and run routine payroll reconciliations to catch missing hours or duplicate entries • Prepare annual tax documents (T4s, W-2s, ROEs) and support year-end reporting, journal entries, and payroll tax reconciliation across both countries • Process benefits and pension transactions — new enrollments, life event updates, terminations — and support pension contribution file uploads to providers • Balance and reconcile benefit invoices for Canada and U.S. group plans, and maintain time-off accrual accuracy through routine audits and system syncs • Maintain accurate, synced employee and compensation data across HRIS, payroll, and benefits systems, and generate regular headcount, cost, and leave reporting • Respond to employee payroll and benefits inquiries promptly and professionally, escalating complex issues to the Payroll & Benefits Lead when needed • Liaise with benefits providers on day-to-day requests — ID cards, coverage confirmations — and support wellness program communications and participation tracking • Support new hire and open enrollment logistics, and partner with HR and Payroll/Benefits leadership on leave management, including maternity and medical leave • Prepare responses to Unemployment Insurance requests and support workers' compensation reporting, filings, and audits in both Canada and the U.S. • Flag process inefficiencies and gaps as you find them, and work with HR and Payroll/Benefits leadership to fix them • Maintain strict confidentiality and data-privacy discipline as the person closest to sensitive payroll and benefits data • Support audits and internal reviews by pulling accurate, well-organized data on request

🎯 Requirements

• Diploma or degree in Human Resources, Accounting, Payroll, Business Administration, or a related field • 3–5 years of hands-on payroll and benefits administration experience, ideally spanning both Canada and the U.S. • Working knowledge of payroll legislation, tax compliance, and employment standards in Canadian and U.S. jurisdictions • Experience with payroll/HRIS systems such as ADP or BambooHR, and full-cycle payroll processing • Experience administering benefits, wellness programs, and pension plans • High attention to detail and strong reconciliation instincts — you catch the missing hour and the duplicate entry before anyone else does • Discretion and professionalism handling sensitive payroll and employee data • Strong Excel skills and comfort working across HR and payroll systems • Ability to manage competing deadlines and stay composed under pressure

🏖️ Benefits

• Health insurance • Retirement plans • Paid time off • Flexible work arrangements • Professional development opportunities