Administration Support – Recruitment Agency Operations

🕒 July 9

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎯 Recruiter

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Haldren

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

🎯 Recruiter

🤝 B2B

Consulting • Recruitment • B2B

Haldren is a global recruitment and executive search firm that helps organizations source and place talent across all levels, from office support to C-suite and board appointments. The company offers services including executive search, board search, headhunting, interim management, RPO/outsourcing, succession planning, leadership assessment and development, outplacement, and workforce transformation, with regional presence across the Americas, Europe and Asia. Haldren emphasizes long-term fit and integration by supporting onboarding and offering guarantees for placements.

📋 Description

• Manage and respond to incoming inquiries, handle communication professionally, exercise judgment on what information and materials to share, and ensure each contact is appropriately progressed. • Send relevant decks and materials, arrange meetings and calls, and ensure the team has full context before taking over. • Review and edit a range of business documents with close attention and a high degree of accuracy, ensuring content is correct, consistent, and appropriate before it moves forward. • Maintain spreadsheets, capture data, and compile stats and summaries to keep the team informed and records accurate. • Keep CRM records, internal platforms, files, and documents organized and current, communicating updates across channels to keep the team informed. • Take on projects and business support tasks as they arise, adapting to shifting priorities and delivering reliably.

🎯 Requirements

• Bachelor's degree • Excellent English skills • Background in a professional services, consulting, legal, or administrative environment, with an understanding of business operations and the judgment to navigate varied responsibilities. • Excellent written communication skills for professional correspondence and client communication at a senior level. • Experience using CRM systems or organizational platforms; comfortable working across digital tools and spreadsheets. • Able to work independently, manage a varied workload, and keep pace with shifting priorities in a remote environment.

🏖️ Benefits

• All local Public Holidays Observed • Paid Annual Leave • Paid Sick Leave • Significant opportunities for personal growth, skill development, and career advancement. • Supportive, inclusive, and diverse work environment that values collaboration and innovation. • The change to make a meaningful impact by connecting top talent with life-changing opportunities.