Administrative Assistant

Job not on LinkedIn

October 27

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Remote Raven

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HR Tech • Recruitment • B2B

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

11 - 50 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

📋 Description

• Manage and track contracts to ensure timely execution and signature collection. • Oversee accounts receivable and follow up on outstanding invoices to maintain healthy cash flow. • Make 2–3 collection calls per week (approximately 10 per month), plus email follow-ups as needed. • Coordinate contract and payment workflows to ensure accuracy and timeliness. • Generate invoices, send payment reminders, and track incoming payments. • Support the finance team in reconciling collections and maintaining accurate financial records. • Ensure professional and effective communication with clients regarding billing and payments. • Research and implement automation tools to improve processes related to contract distribution, electronic signature collection, invoicing and payment tracking. • Continuously analyze workflows to identify bottlenecks and propose solutions to reduce time and costs. • Maintain and update client data in PipeDrive CRM and ensure all transactions and interactions are accurately logged. • Use DocuSign to manage contract execution. • Generate regular reports on contract status, collections performance, and process efficiency. • Support leadership in strategic decision-making through organized data and actionable insights. • Assist in other administrative and operational tasks as required.

🎯 Requirements

• 2+ years of administrative experience is preferred • Strong understanding of contract management and accounts receivable processes. • Proficient in PipeDrive CRM, QuickBooks, and DocuSign (or willing to learn quickly). • Excellent English communication skills—both written and verbal. • Strong organizational skills, with a high level of attention to detail. • Tech-savvy and comfortable learning new software tools. • Ability to work independently and manage multiple priorities.