Administrative Assistant

Job not on LinkedIn

November 14

🎸 Tennessee – Remote

Although this job is listed in Tennessee, this company may be open to hiring remote in other states.

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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Hope Center Ministries, Inc.

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Hope Center Ministries exists to lead addicts and their families to become fully devoted followers of Christ. The purpose of Hope Center Ministries is to provide men and women with the opportunity to overcome their drug and alcohol addiction through their faith. Our program is designed to show these individuals how to find peace and lasting freedom from their addictions through a personal relationship with Jesus Christ. Hope Center Ministries has dozens of locations across the United States and the world. The company was founded and still has operations out of Waverly, Tennessee. The central support office is now based out of Bethany, Oklahoma, United States. Follow us on Facebook at https://www.facebook.com/hopecenterministries/.

51 - 200 employees

📋 Description

• Provide daily administrative and clerical support to the Admissions Department, including scheduling, data entry, phone support, and document preparation. • Assist Admissions Coordinators as needed with case documentation, records management, and intake materials. • Maintain organized digital and physical filing systems for all admission-related documents and resident records. • Support new resident onboarding by preparing paperwork, gathering required documentation, and coordinating with center staff. • Complete and submit all required legal reporting for Tennessee and Missouri Admissions Coordinators, ensuring accuracy and timeliness. • Prepare, file, and track monthly progress reports and on-demand reports for state agencies, courts, probation/parole, and other referring partners. • Maintain compliance records in accordance with state regulations, internal policies, and accreditation standards. • Coordinate with the Tennessee Department of Correction (TDOC) on required compliance documentation, submissions, and renewals. • Complete all documentation required for TDOC compliance for existing centers. • Prepare and submit certification applications for new Tennessee centers in partnership with the Director of Admissions and Compliance leadership. • Track application status, required updates, renewal deadlines, and follow-up requests from TDOC. • Ensure all documentation aligns with TDOC standards, policies, and procedural requirements. • Collaborate with Center Directors, Admissions Coordinators, National Leadership to gather information, verify documentation, and resolve discrepancies. • Provide administrative support for audits, inspections, and program reviews. • Assist with report preparation for leadership meetings, dashboards, and state.

🎯 Requirements

• High school diploma or equivalent required; associate’s degree preferred. • Prior administrative or compliance support experience strongly preferred. • Experience working with legal, correctional, or government reporting processes is a plus. • Strong attention to detail and ability to meet strict deadlines. • Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new systems. • Excellent communication, organization, and multitasking skills. • Ability to work discreetly with confidential information. • Alignment with the mission, values, and faith-based vision of Hope Center Ministries.