Executive Assistant

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Introhive

WebsiteLinkedInAll Job Openings

201 - 500 employees

🔌 API

🤖 Artificial Intelligence

🤝 B2B

API • Artificial Intelligence • B2B

Introhive is a software company specialized in providing AI-powered client intelligence solutions for large, sales-focused B2B enterprises. The company's platform automates the capture and enrichment of client data, unlocking insights into networks of relationships and activities to drive growth and collaboration. Introhive aims to increase transparency, operationalize relationships, and enhance productivity by reducing manual data entry in CRM systems, empowering firms to achieve a more connected and client-centric organization. It is highly acclaimed by industry leaders and recognized for its customer intelligence capabilities by analysts such as Gartner and Forrester.

📋 Description

• Provide complex calendar management for multiple senior executives, prioritizing inquiries and requests while troubleshooting conflicts; make judgment calls and recommendations to ensure smooth day-to-day engagements • Act as a liaison and provide meeting support. Arrange and handle all logistics for internal and client meetings: schedule meetings, draft agendas; develop, compile, and distribute presentation materials, and record meeting notes • Plan and host executive meetings across the Greater Toronto Area, coordinating all on-site and off-site logistics including venues, catering, travel, and attendee coordination • Manage the company's shared office space in Downtown Toronto, including space bookings, vendor relationships, supply management, and ensuring the office is equipped and operational for executive and team use • Assist in the planning and organization of Introhive's annual Sales Kickoff (SKO) each January, including coordinating logistics such as venue sourcing, travel and accommodation arrangements, agenda development, presentation materials, and on-site execution support • Assist in the planning and organization of Introhive's annual Employee Summit each July, including coordinating logistics such as venue sourcing, travel and accommodation arrangements, agenda development, event programming, and on-site execution support • Work closely with the executive team to keep them well informed of upcoming commitments and responsibilities, following up appropriately • Ensure executives are organized effectively and efficiently, surfacing any overlapping meetings, workload conflicts, or inefficiencies proactively • Prepare and edit correspondence, communications, presentations, and other documents; be willing to advise on updates and changes and provide meaningful input • Assist with special projects, designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings • Other projects/duties as assigned for the overall benefit of the organization

🎯 Requirements

• Significant executive support experience, including supporting C-level executives • Expert proficiency with G-Suite • Strong verbal and written communication skills • Exceptional organizational skills and impeccable attention to detail • High degree of professionalism in dealing with diverse groups of people • Ability to make appropriate, informed decisions regarding priorities and available time • Ability to complete a high volume of tasks and projects with little or no guidance • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround • Able to maintain a high level of integrity and discretion in handling confidential information • Experience coordinating or managing office or shared workspace operations is considered an asset

🏖️ Benefits

• Flexible work arrangements • Professional development opportunities